AI Assistant
On
English · Roman Urdu
EDUBase CloudSchool & College EMS
Features Book · 2026
We offer
Digital transformation for every campus.
One cloud EMS for fees, finance, exams, attendance and HR — with AI Based Software and free Android apps for owners, parents and teachers.
450k+Students
1000+Institutions
AIBased Software
- AI Assistant in English & Roman Urdu
- Fee automation & reminders
- Face Attendance at the gate
Fee Automation
3 jobs
scheduled this month
Face Attendance
Pilot
2 gates online
Main Campus
INCOME609k
EXPENSE70k
SEPT NETRs 539,600
SA
Salman Ayub9th · Main Campus
FEERs 1,500
ATT91.7%
360°ExamsDiaryFees
EDUBase Cloud Training
ProfileAttendance
SalaryLeave
Mark Att.Diary
01
EDUBase CloudFeatures Book
edubaseems.com
Sequence of presentation
A simple walkthrough — from the big picture to the modules that run your school every day.
01
About EDUBase
Structure · campuses · why schools choose us
02
Module sequence
Front Desk → Students → Fees → Finance → Attendance → Exams → HR → Academics → Communication
03
Apps & AI
AI Based Software · Mobile Apps · Face Attendance
04
Benefits & demo
Who gains · services · book a live walkthrough
Front DeskStudent ManagementFee ManagementFinanceAttendanceExaminationHR & PayrollAcademicsCommunicationBank IntegrationReportsAI Based SoftwareMobile AppsSecuritySetup
02
EDUBase CloudFeatures Book
Platform map
EDUBase Cloud structure
One screen for your whole school — fees, staff, classes and apps linked together.
Academic Management
Executive Management
Human Resources
Finance & Fee
Principal Office
Fixed Asset
Admin Office
Examination
Your school control centre
Web portal + Owner App + Teacher App
Main Campus
INCOME609k
EXPENSE70k
SEPT NETRs 539,600
Fee Collection
Rs 6,000
Fee Defaulters
51 students
Today's Receipts
Rs 0
EDUBase Cloud Training
ProfileAttendance
SalaryLeave
Mark Att.Diary
Classroom
Fee Management
Student Management
PTM
Student 360
Teacher Performance
Notice Board
Certificates & Cards
Admission
Front Desk
Complaint Desk
Communication
03
EDUBase CloudFeatures Book
Multi-campus
One system, every campus connected
Every branch feeds one web portal — fees, attendance and reports stay live for head office.
Central Web Portal
One login · all campuses
Fee Collection
Rs 35.7L
Active Students
12,480
Today Present
94%
Campus · live
Att.Diary
SalaryLeave
All campuses
IN609k
OUT70k
FEE1.5k
ATT92%
360°ExamDiaryFee
Admission
Attendance
Examination
Fee
Finance
Payroll
Communication
04
EDUBase CloudFeatures Book
Value
Why EDUBase Cloud
Built for school owners and principals — less paperwork, more teaching time.
Admin work drops so teachers and owners focus on students.
Teaching 60% → 90%Paperwork 40% → 10%
Ask questions in English or Roman Urdu. Auto fee reminders. Face Attendance at the gate.
HBL, Alfalah, Meezan, PayPro, KuickPay — payment posts into EDUBase automatically.
Parents, teachers and owners on Android — plus QR and Face Attendance apps.
Cloud hosted and backed up. One database per school. Updates arrive automatically — nothing to install on office PCs.
05
EDUBase CloudFeatures Book
Foundations
Core features
Ten strengths that run through the module sequence — from Front Desk to Communication.
Easy screensStaff learn the portal in days, not weeks.
Everything in one placeFees, exams, attendance and HR together.
AI helpersAssistant, automation and Face Attendance.
Fee collectionPlans, challans, banks and family pay.
Cloud & safeHosted, backed up — nothing to install.
Strong securityRoles, privileges and activity log.
Mobile accessFree Android apps for every role.
Face AttendanceGate recognition on a normal tablet.
Print & ExcelImport/export and branded PDFs.
Banks & messagingSMS, WhatsApp, biometric and QR gates.
06
EDUBase CloudFeatures Book
Front Desk
Visitors · Gate · Exit passes
Front Desk & Visitor Management
Register visitors, check them in and out at the gate, book meetings, and issue student exit passes — with traffic reports.
- Register Visitor Name, purpose, whom to see, and office routing.
- Gate Entry Security check-in and check-out with times logged.
- Visitor Meetings Book principal/teacher meetings and record outcomes.
- Student Exit Pass Allow early leave with collector and time noted.
- Dashboard & Reports Visitor counts, purpose and duration.
07
EDUBase CloudFeatures Book
Student Management
Admissions · Profiles · Promotions
Student Management
From inquiry to enrollment, sibling links, class promotions and live strength — the student record every other module uses.
- Admissions Inquiry to enrollment with documents and sibling links.
- Student profiles Class, section, contacts and history in one place.
- Promotions & strength Session promotions and class-wise strength reports.
- Cards & certificates Branded ID cards and letters from your templates.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
New Admissions
38
this month
Active Strength
1,204
students on roll
Promotions
Ready
next session draft
08
EDUBase CloudFeatures Book
Fee Management
Plans · Challans · Collections
Fee Management
Fee plans, bulk and installment challans, family pay and discount approvals — collections without spreadsheet chaos.
- Fee plans Class and package plans with arrears carry-forward.
- Challans Bulk, installment and family challans with print and WhatsApp.
- Collections & defaulters Day-wise paid, pending and reminder workflows.
- Approvals Discount and waive requests with owner control.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Fee Collection
Rs 35.7L
of Rs 50.1L due · 71%
Fee Defaulters
51
Rs 5.9L outstanding
Challans Today
186
generated · 94 paid
09
EDUBase CloudFeatures Book
Bank Integration
HBL · Alfalah · Meezan · PayPro · KuickPay
Bank Integration
Parents pay at the bank, app or kiosk. Consumer number on the voucher; EDUBase posts payment in real time.
- Consumer number Branch, ATM, mobile app or 1Bill/1LINK — one number for inquiry and payment.
- Real-time posting Paid Challans and Payment History update when the bank confirms.
- Paid-voucher protection Already-paid challans cannot be charged twice.
- Per-school activation Enable by school and bank; counter payments stay available.
- Reconciliation Bank receipts appear in Day Wise Paid Challans like any other mode.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Bank Collection
Rs 2.4L
posted today · auto
Consumer Paid
186
challans via bank
Today's Receipts
Rs 0
Cash · Bank · Online
10
EDUBase CloudFeatures Book
Finance
Ledger · P&L · Purchases
Finance
Double-entry books with auto postings from fees and payroll — trial balance, P&L and purchase requisitions in one place.
- General ledger Chart of accounts, journals and auto postings from fees and payroll.
- Statements Trial balance, income & expense and month P&L for owners.
- Purchases Requisition, approve, issue and settle — every rupee linked to a person.
- Year end Close books cleanly without spreadsheet exports.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Month P&L
+12%
Income Rs 42L
Trial Balance
Balanced
128 accounts
Requisitions
7 open
awaiting approval
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EDUBase CloudFeatures Book
Attendance
Students & Employees · 5 channels
Student & Employee Attendance
One engine for children and staff. Web portal, QR App, Teacher App geo, Face Attendance App and biometric machines all write to the same tables.
- Web Portal Class/bulk student register; daily or monthly staff attendance; lock before payroll.
- QR Attendance App Scan student and employee QR cards — real-time in/out with parent alerts.
- Teacher App (Geo) Staff mark only inside the campus map radius; late and short-leave rules apply.
- Face Attendance App On-device AI face match on a standard tablet, with liveness check.
- Biometric Machine Fingerprint/face terminals push punches into EDUBase automatically.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Today's Attendance
94%
842 students · 48 staff
Absentees
51 + 5
alerts queued
Gate Punches
1,108
QR · Face · Biometric · Geo
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EDUBase CloudFeatures Book
Examination
Subjects · Award lists · Results
Examination
Subjects and weightage, award lists, branded result cards, date sheets and roll-number slips — exam cycle in one flow.
- Subjects & grading Weightage, terms and grade schemes per class.
- Award lists Teacher entry with compile and lock.
- Result cards Branded cards ready to print or share.
- Date sheets & roll slips Publish schedules and exam slips for students.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Award Lists
48 pending
of 312 compiled · 84%
Result Cards
1,204
ready to print
Date Sheet
Live
mid-term published
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EDUBase CloudFeatures Book
HR & Payroll
Staff · Salary · Lecture pay
HR & Payroll
Employee records, leave and Teacher App login, salary plans with attendance deductions, and lecture-wise pay for visiting faculty.
- Staff Management (HRM) Profiles, departments, shifts, leave, letters/cards and Teacher App access.
- Payroll & Salaries Plans, advances, month-end calculation, slips and ledger posting.
- Lecture-Wise Salary Rate card, lecture register with approval, payslip breakdown.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Staff On Duty
48 / 53
91% present today
Leave Requests
5 pending
awaiting approval
Payroll
Ready
month salary sheet
14
EDUBase CloudFeatures Book
Academics
PTM · Diary · Notices · Houses
Academics
Day-to-day learning life — PTMs with AI voice summaries, class diary to parents, notices and house system.
- Parent-Teacher Meetings Events, sittings, app invites and AI voice-note summaries.
- Daily diary Homework and classwork from Teacher App to Parents App.
- Notices & complaints Read tracking and ticket follow-up.
- Houses House points and competitions for school culture.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
PTM Sittings
12
this term
Diary Today
86%
classes posted
Notices
9
active this week
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EDUBase CloudFeatures Book
Communication
Messages · SMS · WhatsApp · Push
Communication
In-app Messages, free SMS on your own SIM, branded SMS, WhatsApp and push — with templates, logs and contact-detail screening.
- Communication Center Secure threads across roles; settings for who may contact whom.
- Contact guard Personal contact details screened before storage.
- SMS & free SMS App Blast to classes; send portal queue from the school SIM.
- WhatsApp & branded SMS QR-link school number or masking gateway for bulk alerts.
- Push & notices App notifications and notice board with read tracking.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Messages
128
14 unread threads
SMS Queue
42 sent
free SIM sender
Notices
6 live
read tracking on
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EDUBase CloudFeatures Book
Reports & Insight
Fees · Exams · 360° · Owner
Reports & Insight
Defaulters and collection reports, teacher performance, Student 360°, and owner daily P&L — on web and in the Owner App.
- Fee Reports & Defaulters Day-wise paid, family/month defaulters, audit and reminders.
- Exam & Teacher Performance Class results plus per-teacher pass rates and trends.
- Student 360° Profile, attendance, marks, fee, conduct and siblings on one screen.
- Owner Dashboard Daily P&L, absentees, collections and approvals at a glance.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Fee Defaulters
51
Rs 5.9L outstanding
Student 360°
Score 86
risk flags · timeline
Daily P&L
+ Rs 1.2L
income − expense
17
EDUBase CloudFeatures Book
AI Based Software
Assistant · Automation · Face AI
AI Based Software
In-portal assistant in English and Roman Urdu, scheduled fee automations, and Face Attendance AI at the gate.
- AI Assistant How-to answers with deep links; voice input and form-fill copilot.
- Fee Automation Scheduled challans, holiday-aware late fees and defaulter reminders.
- Face Attendance AI On-device recognition with liveness; portal gate monitor (pilot).
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
AI Assistant
On
English · Roman Urdu
Fee Automation
3 jobs
scheduled this month
Face Attendance
Pilot
2 gates online
18
EDUBase CloudFeatures Book
Security
Roles · Logs · Hosting
Security & Cloud
Institute-code login, per-screen privileges, activity log, one database per school, backups and monitoring.
- Users & Privileges Campus-scoped roles; approvals for money and HR actions.
- Activity Log Who changed what and when — for audits and disputes.
- Cloud Hosting & Backups Isolated DB per school, managed hosting, backups and alerts.
★ BOOKMARKS: No bookmarks saved⏱ RECENT: No recent links
Users Online
24
campus-scoped roles
Activity Log
312
actions today
Backups
OK
last run 02:00
19
EDUBase CloudFeatures Book
Setup
Campuses · Sessions · Import
School Setup
Campuses, sessions, classes and Excel onboarding — get the school live once, then every module shares the same structure.
- Multi-campus Branches in one login with scoped users.
- Sessions & classes Academic structure every module reads.
- Bulk import Students, fee plans and arrears from Excel.
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EDUBase CloudFeatures Book
Mobile Apps
Three main apps · Plus gate & messaging tools
Mobile Apps
Three primary Android experiences for owners, parents and teachers — all with live phone screen previews on this page.
Owner AppLive screens · auto preview
Owner App — screens auto-move: Login · Home · Reports · Connect · Approvals
Parents AppLive screens · auto preview
Parents App — Welcome · OTP · Home · Academics · 360° · Fees · Connect
Teachers AppLive screens · auto preview
Teachers App — Login · Home · Students · Notifications
Also available
QR Attendance App
Face Attendance App
SMS Sender
WhatsApp Desktop
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EDUBase CloudFeatures Book
Summary benefits
Summary benefits
What teachers, parents, owners and students gain from one cloud EMS.
Teachers
- Attendance & diary from the Teacher App
- PTMs with voice notes and AI summaries
- Guarded messaging with parents
- Own attendance, notices and payslip
Parents
- Live attendance, fees, marks and diary
- Bank consumer number or counter pay
- Leave, PTM and feedback in-app
- OTP login — multiple children
Principals & Owners
- Daily P&L and collections on phone
- Approvals for discounts, salary and leave
- Defaulters and absentees in one tap
- AI assistant and Face gate oversight
Students
- Transparent academic records
- Timely fee vouchers and reminders
- Diary and notices that reach home
- Attendance parents actually see
22
EDUBase CloudFeatures Book
Included
Services included
From the first Excel upload to Face Attendance pilots and everyday support.
Onboarding & migrationExcel upload, old dues, first login and how-to video.
TrainingLive Google Meet sessions plus YouTube module playlists.
SupportWhatsApp, phone and in-app AI · 9am–5pm working days.
Custom developmentNew options built for your institution when needed.
Bank integration setupRouting, test vouchers and go-live with your bank.
Face Attendance setupTablet install, enrolment and gate pilot onboarding.
Hosting & backupsManaged cloud, per-school DB, monitoring and alerts.
23
EDUBase CloudFeatures Book
Get started
Book a demo
See AI assistant, Face Attendance App, bank collection and modules in a live walkthrough.
- WhatsApp +92 300 014 8829
- Email [email protected]
- Web edubaseems.com
- Facebook facebook.com/edubaseEMS
- YouTube youtube.com/@EDUBaseCloudSoftware
- Lahore office 04, Babar Block Garden Town, Lahore, 54000, Pakistan
- Bahawalpur office Office 09 Al Madina Commercial Center, Airport Road, Bahawalpur
30+ modules
AI based software
Face Attendance App
1 cloud portal
Where innovation meets education management.
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