In EDUBase, open Challan settings and branding in Fee Management & Challans to choose a vertical or horizontal voucher layout, header and footer notes, and the bank account. Compact multi-per-page vouchers are chosen when you print.
Where do I change the look of fee challans?
Fee Management & Challans has a feature called Challan settings and branding. This is where the school controls how its vouchers look, so the finance office does not have to fix the voucher one challan at a time.
The settings cover the bank account, the header and footer notes, the voucher layout and the school branding. Set them once, then print a sample before you use them for the whole school.
- Bank account shown on the voucher
- Header and footer notes
- Vertical or horizontal voucher layout
- School branding
How do I choose between vertical and horizontal layouts?
Challan settings offer a vertical or a horizontal voucher layout. Choose the one that suits your paper, your printer and the way your fee counter works.
Check the result by printing a single challan before you print the whole school's set. A layout that looks right on screen can still need a small change once it is on paper.
How do I print several challans on one page?
Copies per page are decided when you print. Under Pay or print challans you can print single vouchers, family vouchers, or compact multi-per-page vouchers.
Compact printing saves paper when the whole school is printed at the start of the month. Family printing is useful when siblings are linked under one family number, because one set of vouchers goes home with one parent.
- Single: one child's voucher
- Family: all linked siblings together
- Compact multi-per-page: more vouchers on each sheet
How do I change the text printed on a voucher?
Use the header and footer notes in Challan settings and branding for standing text, such as payment instructions or office timings. Write the wording once and review it on a test print.
Some printed content comes from the fee data itself. Arrears carried forward can print a month-wise breakdown of old dues on the voucher, and Add amount to generated challans lets you add a fine, an extra charge or a custom head to challans that already exist.
What else appears on the voucher, and who should be allowed to change it?
When bank collection is active for your school, each challan prints a bank-ready consumer number that parents can use at a branch, ATM, mobile app or 1Bill/1LINK channel. After any layout change, confirm on a test print that the number is still clearly visible.
Changing settings affects every family, so give the right to edit them to a small number of finance staff. Users, Privileges & Activity Log lets you grant rights per screen and action, and the User Logging page shows who changed what and when.
- Test print one challan after each change
- Limit settings rights to senior finance staff
- Review User Logging if vouchers suddenly look different
What should I check before sending challans to parents?
Before a school-wide print or a scheduled run, print one sample and check the bank account, notes, layout and consumer number. If your school uses Fee Automation, parents can be alerted when scheduled challans are created, so the voucher settings should be right before that date.
If you need a voucher option that the screens do not offer, the EDUBase team can add features for an institution's requirements through custom development.
Where each voucher change is made
| What you want to change | Where it is done | What it affects |
|---|---|---|
| Voucher orientation | Challan settings and branding | Vertical or horizontal layout of school vouchers |
| Header and footer text | Challan settings and branding | Standing notes on the voucher |
| Bank account on voucher | Challan settings and branding | The account printed for payment |
| Logo and branding | Challan settings and branding | School look of the voucher |
| Compact multi-per-page vouchers | Pay or print challans | The print job you choose |
| Family-wise vouchers | Pay or print challans | Siblings under one family number |
| Extra fine or charge | Add amount to generated challans | Challans that already exist |
| Old dues breakdown | Arrears carried forward | Vouchers with unpaid balances |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.