Fee challan software builds fee plans, creates the month's challans for the whole school in one go, and records payment at the counter or the bank. EDUBase does this and can also automate generation, late fees and defaulter reminders.
What is fee challan software (fees ki parchi banane ka software)?
Fee challan software replaces the handwritten or Excel-made fees ki parchi. It holds each child's fee plan, produces a printable voucher every month, records what was paid, and carries unpaid balances forward.
A good system also connects the voucher to attendance, discounts, reports and the school's accounts, so the office does not type the same figure twice.
How does EDUBase create fee challans?
In Fee Management & Challans you build fee plans from your own fee heads such as tuition, transport, exam and admission, with per-month amounts. Plans can be set per class or per student.
Challans for a campus, a class or the whole school are generated in one click, with optional prorating and first-time payables.
- Installment challans split a large fee, such as annual charges or admission, over separate vouchers.
- Arrears carried forward roll unpaid balances into the next challan, and a month-wise breakdown of old dues can print on the voucher.
- Add amount to generated challans lets you add a fine, an extra charge or a custom head to challans that already exist.
- Challan settings and branding cover bank account, header and footer notes, vertical or horizontal layouts and your school's branding.
How are payments taken and receipted?
At the counter you can take full or partial payment and print single, family or compact multi-per-page vouchers. Family-wise payment collects for all siblings together and prints one receipt.
Discounts and payments can wait for a manager's approval. Consolidated receipts print one slip when a parent pays several months at once, and Payment History lists everything a student or family has paid.
Can parents pay at the bank and can the challan be automated?
Each challan prints a consumer number that works at a branch, ATM, mobile app or 1Bill/1LINK channel. Bank collection covers HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay. When the parent pays, the bank calls EDUBase and the challan is marked paid with no manual entry. A challan already paid answers as paid to any later inquiry, so a family is not charged twice.
With Fee Automation you set the generation day, due date and scope once, and challans are created every month. Late fees follow your existing policy and skip weekly offs and Holiday Calendar dates. Defaulter reminders go out by SMS, WhatsApp, branded SMS or app on the day you choose.
- Every automation ships switched off.
- Each has a preview showing which children would be affected, charging nothing.
- Run history logs every run so a missed or double month can be traced.
Which reports show collections and defaulters?
Fee Reports & Defaulters answers the daily questions of the school office. Day Wise Paid Challans is the cash-up report by day and user, and bank payments appear there like any other payment.
- Fee defaulters by total amount, by family or by month, with print and SMS/WhatsApp actions.
- Student Wise Fee Status shows paid versus unpaid counts per class.
- Fee Audit Report keeps historical collection by the class and session at the time of billing, unaffected by later promotions.
- Every fee report exports to Excel or CSV.
How do you move from registers or Excel?
During onboarding the EDUBase team loads your student data from an Excel template, including campus and fee details. Old dues and past payments can be loaded so the first challan is right. After go-live you can upload students, fee plans, first-time arrears and challan payments yourself. For commercial terms, speak to sales.
Ways of making fees ki parchi compared
| Approach | Making challans | Late fees and arrears | Bank payment posting | Defaulter follow-up |
|---|---|---|---|---|
| Handwritten register | Written one by one | Calculated by hand | Entered by hand | Manual lists |
| Excel sheets | Formulas and mail-merge | Formulas maintained by one person | Entered by hand | Filters and manual messages |
| EDUBase fee challan software | Bulk generation by campus, class or school, or scheduled monthly | Arrears carried forward; late fee automation with preview | Real-time posting through the consumer number | Defaulter reports and automatic reminders |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.