Build the fee plan with per-month amounts, entering half the normal amount for the summer months, then generate those months' challans in bulk. For individual children, use a per-student fee change or a discount on the challan.
What is the cleanest way to set a half fee challan for summer months?
The cleanest way is to put the half amount into the fee plan itself, so every challan is correct from the start. EDUBase fee plans are built from your own fee heads (tuition, transport, exam, admission) with per-month amounts, so each month can carry a different figure.
Because the amount lives in the plan, nobody has to edit challans by hand each year. The challan for a summer month simply shows the reduced figure, and the parent sees the same amount on the voucher, in the app and at the bank.
How do I set up the summer months in a fee plan?
Open the fee plans and fee particulars setup and work through the plan for the class. The steps below are a general order; follow the on-screen layout for your own plan.
- Decide which months are the summer vacation months for your school and which fee heads are halved.
- Enter half of the normal monthly amount against those months for each fee head, such as tuition.
- Leave heads such as transport at the full amount for those months if your policy says so, or reduce them too if it does not.
- Keep the repeating months setting in mind so the reduced amount does not carry into the months after vacation.
- Assign the plan to the classes or students it applies to.
How do I generate the summer fee challan for the whole school?
Once the plan is right, use Generate challans in bulk. You can create the month's challans for a campus, class or the whole school in one click, with optional prorating and first-time payables.
If you want the routine to run on its own, Fee Automation can create the challans on a fixed date each month. Every automation ships switched off and has a preview that shows which children would be affected and by how much, charging nothing. Use the preview to check that the summer month shows the half amount before you let it run.
What if only some students should pay half?
Not every family follows the school-wide rule. For those cases you have two tools, and the choice depends on whether the change should be on record as a concession or as a one-off discount.
Per-student fee changes let you change one child's fee for a single challan or permanently, with concessions recorded against the plan. A discount on a challan can also wait for a manager's approval, which suits schools that want a second person to confirm reductions. The Student change log shows who changed a student's fee, class or status, and when.
How does a half fee challan reach the parent and get paid?
Challans can be printed as single, family or compact multi-per-page vouchers. Each challan prints a consumer number that parents can use at a partner bank, and bank payments are posted automatically to Paid Challans and Payment History.
If a family pays several months together, a consolidated receipt prints one receipt instead of one slip per month. Unpaid balances roll into the next challan, so a half fee month that is not paid is not lost.
How do I check what was billed for the summer months?
Use the fee reports to confirm the result. Class Wise Fee Particular Report shows how much each fee head raised per class, and Detail Fee Report breaks charges and payments down by student, particular and month. Fee defaulters can be viewed by total amount, by family or by month. All fee reports export to Excel or CSV.
Ways to apply a half fee for summer months in EDUBase
| Approach | Where it is applied | Best used when |
|---|---|---|
| Per-month amounts in the fee plan | Fee plan and particulars, before challans are generated | Every student in the class pays half in the summer months |
| Per-student fee change | Student's fee, for one challan or permanently | Only some children get a reduced fee, recorded as a concession |
| Discount on a challan | The generated challan, optionally with manager approval | A one-off reduction that needs a second person to confirm |
| Bulk fee plan upload | Upload Fee Plans from Excel | Many students need a changed plan at once |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.