In EDUBase you generate fee challans in bulk for a campus, a class or the whole school, then print them as single vouchers, one voucher per family, or compact multi-per-page sheets that fit several challans on one page. Voucher layout, bank account, notes and branding are set once in Challan Settings.
How do I generate the challans for one class before printing?
Printing starts with generation. EDUBase's bulk generation lets you scope the run to a campus, a class or the whole school in one click, with optional prorating and first-time payables for mid-month admissions. So the normal sequence in a school office is: generate for the class, check the list, then print.
School-wide runs are queued in the background and you are notified in-app when they finish, so a large generation does not tie up the screen while the counter is busy. If you would rather not repeat the routine every month, scheduled challan generation can create the challans on a fixed date with your due date and expiry already set.
Before you print, it is worth checking the extras that appear on the voucher: unpaid balances roll into the next challan automatically, and a month-wise breakdown of old dues can be printed on the voucher so parents can see how the arrears were built up. Any fine or one-off charge can still be added to challans that have already been generated.
- Scope the run by campus, class or whole school
- Use prorating and first-time payables for new admissions
- Split annual or admission charges into installment challans where needed
- Add a fine or extra head to challans that already exist
- Let arrears carry forward, with the month-wise breakdown on the voucher
How do I fit several fee challans on one page?
From the pay-or-print screen you can print a single voucher, a family voucher, or the compact multi-per-page format that places several challans on one sheet. The compact format is what most finance offices use for a full class, because it cuts paper and makes the bundle easier to sort by section before it goes to the class teacher.
Whether the voucher prints vertically or horizontally is controlled in Challan Settings, along with the bank account printed on the voucher, header and footer notes and school branding. Set the layout once and every class prints the same way; you do not change it per batch.
All printouts come out as branded PDFs, so what you see on screen is what the printer gives you.
- Single voucher — one challan per page
- Family voucher — all siblings on one voucher under the family number
- Compact multi-per-page — several challans on a single sheet
- Vertical or horizontal layout chosen in Challan Settings
- School logo, bank account and footer notes applied automatically
What about siblings — one voucher or one per child?
Students linked under one family number can be billed and collected together. Family-wise payment lets the counter take money for all siblings in a single transaction and print one receipt for the family, and the family voucher prints their challans together rather than as separate slips.
This matters at print time as much as at the counter: a school with many sibling pairs prints noticeably fewer sheets, and parents get one paper instead of three. When a parent pays several months at once, a consolidated receipt prints one document rather than one slip per month.
- Link siblings under one family number in Student Management
- Print family vouchers instead of individual slips
- Take one payment and print one receipt for the whole family
- Print consolidated receipts when several months are paid together
Do printed challans still work if parents pay at the bank?
Yes. When bank fee collection is activated for your school, each challan prints a bank-ready consumer number that parents can use at a branch, ATM, mobile banking app or a 1Bill/1LINK channel. EDUBase supports collection with HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay, and through them those channels.
The bank's inquiry and payment calls are answered in real time, so the challan is marked paid and appears in Paid Challans and Payment History without anyone at the school retyping it. A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice against the same printed voucher.
Bank collection is enabled per school and per bank, and the school can keep taking counter payments alongside it.
- Consumer number printed on every voucher
- Branch, ATM, mobile app and 1Bill/1LINK channels
- Real-time posting into Paid Challans and Payment History
- Paid-voucher protection against double payment
- Counter payments continue in parallel
Which reports help me check a print batch?
Before distribution, Fee Intimation shows what families are being asked for this month, which is a quick way to catch a wrong fee plan before a hundred vouchers are handed out. After collection, Day Wise Paid Challans is the cash-up report — everything collected, by day and by user.
For families that do not pay, fee defaulters can be listed by total amount, by family or by month, each with print and SMS/WhatsApp actions, and reminder slips can be printed to hand out with the next batch. Every fee report exports to Excel or CSV.
- Fee Intimation — what is being billed this month
- Day Wise Paid Challans — the daily cash-up
- Fee defaulters by amount, family or month
- Printable fee reminder letters
- Excel or CSV export of any fee report
Fee challan print options in EDUBase and what each one involves
| Print option | What it produces | Best suited to | Set up in |
|---|---|---|---|
| Single voucher | One challan on its own page | Individual reprints, counter requests | Pay or print challans |
| Compact multi-per-page | Several challans on one sheet | Printing a whole class or campus batch | Pay or print challans |
| Family voucher | One voucher covering all linked siblings | Families with more than one child in school | Family grouping + family-wise payment |
| Consolidated receipt | One receipt for several months paid together | Parents clearing arrears in one visit | Fee Management receipts |
| Vertical or horizontal layout | The orientation used on every voucher | School-wide print standard | Challan settings and branding |
| Installment challan | A large fee split across separate vouchers | Annual charges and admission fees | Installment challans |
| Reminder slip | A printable reminder for unpaid families | Follow-up with defaulters | Fee Reports & Defaulters |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.