What Student Management does
Admit students, keep their profiles, family links, photos and documents current, and move them between classes and campuses without retyping anything. Enquiries, admission approvals, class capacity and bulk edits are all handled on the same screens the rest of the system reads from, so fees, attendance and exams always see the same child.
How your team uses it, step by step
Admit a new student
- 1
Open Admissions › Manage Students › Add Student
- 2
Fill the profile, guardian and family details
- 3
Choose campus, class, section and fee plan
- 4
Save; the first fee challan can be generated immediately
Promote a class at year end
- 1
Open Extras › Batch Transfer/Promote Students
- 2
Pick the source campus, class and section
- 3
Choose the target class and session
- 4
Confirm; exam and fee history stays with each child
Portal screens in this module
- Manage Students
- Admission Queries
- Admission Approvals
- Admission Capacity
- All Students
- Batch Transfer/Promote Students
- Add Bulk Students
- Students By User
- Student QR Code
- Roll Number Series
- Student Strength Summary
Reports you can print or export
- Student Strength Summary
- New Admissions report
- Inactive / Left Students report
- Student list by class, section, house or user
Common questions about Student Management
Can we import our existing students from Excel?
What happens to a student who leaves and comes back?
Can we stop admissions when a class is full?
How to use Student Management, step by step
Student Change Log: who changed what, and when
The full history of one student record — admission form, status and fee plan — with the old value, the new value, the person and the time.
One receipt for a payment that covers several months
How to print a single combined fee receipt instead of a separate slip per month, and what the combined slip shows.
Generating fee challans automatically each month
Set the generation date, due date and expiry once, choose whether parents are told, and EDUBase creates the challans on that date every month.
Correct a wrong paid challan
Remove only the incorrect payment transaction, then record it again with the right details.
Student Wise Fee Status Report: how many children paid, not how many rupees
Every student on the roll with their fee status for the chosen months — paid, partially paid, unpaid, or no challan generated — and exactly how each of those four numbers is worked out.
Student 360°: one child, every signal the school already holds
Profile, attendance, marks, position, fee, conduct, complaints, meetings and siblings for one student on a single screen — what each number means, and what the 360° Score is actually made of.
Bulk Challan Generation: billing a whole school, and telling the parents
Generate challans for everyone a filter matches without loading the student list, send the SMS in the same click — and why a student who has never been billed produces more than one challan.
Freezing a student: the Frozen status
How to freeze a student who is away for a period (Umrah, travel abroad) so no fee challan is generated and they drop off attendance and exam rosters, what every grid shows for them, and how to bring them back.
Recording why a student left: the Left Reason column
Where to write the reason when a student is marked Left, Expelled, Suspended or Graduated, and how it appears in the Left Reason column of the Inactive Student Report.
Related modules and apps
Browse all modules, see the mobile apps, or read the Feature Book.
See Student Management on your own data.
Book a free online demo and we will walk through this module using your classes, fee plans and reports.