Open Student Wise Fee Status in Fee Reports to see, class by class, how many students have paid this month and how many have not. For names and amounts, use the fee defaulters reports.
Which report shows paid and unpaid students this month?
Student Wise Fee Status is the quickest answer. It shows how many students in each class have paid this month and how many have not, so a finance officer can see the position of the whole school in one list.
When you need to know exactly who is behind, move on to the fee defaulters reports. They list the families or students who still owe, and they carry print and SMS/WhatsApp actions so you can follow up straight away.
How do I find the names of students who have not paid?
EDUBase offers fee defaulters in three views. Choose the one that matches how your office chases payment. Each view has print and SMS/WhatsApp actions, so the list you are reading can become a reminder without retyping anything.
- By total amount: a view built around how much each student owes.
- By family: groups siblings so your office speaks to a household once.
- By month: shows the dues month by month.
- Print fee reminder letters: reminder slips for families who have not paid, ready to hand out.
How do I check what was collected today and by whom?
Day Wise Paid Challans is the cash-up report. It lists everything collected, by day and by user, so you can match the cash drawer to the system at closing time.
Where bank collection is enabled for your school, bank payments are visible in Payment History and Day Wise Paid Challans like any other payment. Counter and bank collections can therefore be reviewed together.
How can I see charges and payments in detail?
Detail Fee Report breaks charges and payments down by student, particular and month. Use it when a parent questions a balance and you need to show exactly what was billed and what was received.
Class Wise Fee Particular Report shows how much each fee head, such as transport, tuition or exam, raised per class. Fee Intimation shows what families are being asked to pay this month, before they pay.
What about last year's figures after students are promoted?
Fee Audit Report shows historical fee collection by the class and session at the time of billing. Later promotions do not change it, so last year's figures stay frozen.
Collected amounts are shown as cleared, awaiting approval and total. Every fee report exports to Excel or CSV, including full-year audit exports, which helps when trustees or auditors ask for the data.
Can the chasing of unpaid fees be automated?
Yes. With Fee Automation, the school picks the day, hour, channels (SMS, WhatsApp, branded SMS, app) and recipients, and the defaulter reminder goes out monthly by itself. You can choose to chase everyone with a balance, or to ignore families who have paid something this month.
Every automation ships switched off and has a preview that shows which children would be affected before anything is sent. Each run is logged, so a missed or double month can be traced.
Which Fee Report answers which question
| Report | Question it answers | Level of detail |
|---|---|---|
| Student Wise Fee Status | How many students in each class have paid or not paid this month? | Paid versus unpaid counts per class |
| Fee defaulters by total amount | Who still owes, by amount? | Defaulters, with print and SMS/WhatsApp actions |
| Fee defaulters by family | Which households are behind? | Families, with print and SMS/WhatsApp actions |
| Fee defaulters by month | Which months are unpaid? | Month-wise, with print and SMS/WhatsApp actions |
| Day Wise Paid Challans | What was collected today and by whom? | By day and by user |
| Detail Fee Report | What was charged and what was paid? | By student, particular and month |
| Class Wise Fee Particular Report | How much did each fee head raise? | Per class and fee head |
| Fee Intimation | What are families being asked for this month? | Before payment |
| Fee Audit Report | What was collected in a past session? | By class and session at the time of billing |
Related modules
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.