Schools set up subjects, test types and grading once, enter marks on award lists, and the system prints branded result cards and class date sheets from that data. Nothing is retyped into a separate template.
What does 'automatic' mean for result cards and date sheets?
Automatic does not mean marks appear by themselves. It means that once the rules are stored, the system applies them every time: totals, weightage, grades, pass marks and positions are calculated from the marks you enter, not typed by hand into a Word or Excel file.
The same applies to date sheets and roll number slips. They are built from classes and subjects already in the system, so the office does not redraw them for each exam.
What must be set up once before the first exam?
Most of the effort is at the start. After that, each exam repeats the same short routine.
- Subjects and subject groups, attached to the classes that study them. Combined award lists can cover several subjects.
- Test types such as monthly tests, mid-term, final or any custom exam type, with weightage so term totals are calculated correctly.
- Grading policies, either school-wide or class-specific, with grade bands and pass marks.
- Subject allocation for optional or elective subjects, assigned to individual students.
- Branding and signatures, so result cards carry the school's logo, colours and footer signatures.
How are marks entered and turned into result cards?
For each exam, an award list is created per class, subject and exam. Teachers or the office enter or update marks on it, and a marks SMS can be sent in the same step.
Result cards then come from the stored marks. EDUBase offers themed result cards and month-wise, subject-wise, term-wise and combined reports, with school branding and custom signatures. Class and section positions are calculated, and can be counted only among students who passed every subject if that is your policy.
Every award list and report can be printed or exported to Excel.
How are date sheets, roll number slips and exam halls handled?
Date sheets are built and printed per class from the same Examinations menu. Exam roll numbers and halls can be assigned there too, and roll number slips printed for students.
This keeps the timetable, the hall plan and the slips consistent, because they all read the same class and student records.
Can parents see marks, and when?
Schools often want to enter results first and release them later. EDUBase lets you show or hide marks in the Parents App, so results can be entered now and released to parents at PTM time.
Parents can follow marks in the free Android Parents App once released, and the school can also send marks by SMS from the award list.
What reports help after the results are out?
Examination Reports give class, section, subject and term views with grades, positions and printable result cards. The Teacher Performance report turns the same results into a per-teacher view: pass rate, averages, best and weakest subjects and comparison with other teachers of the same subject.
Term trend shows whether a teacher's classes are improving across terms. Student 360° also shows marks and position for one child alongside attendance and fee standing.
Manual exam paperwork compared with a system-driven exam workflow
| Task | Manual (Word/Excel) | System-driven workflow |
|---|---|---|
| Grades and pass marks | Formulas rebuilt or checked each exam | Stored once in grading policies and applied to every award list |
| Term totals | Weightage worked out by hand | Test types carry weightage for term totals |
| Result cards | Copied into a template per student | Printed from stored marks in school branding |
| Positions | Sorted manually | Class and section positions, with an optional pass-in-all-subjects rule |
| Date sheets | Redrawn for every exam | Built and printed per class |
| Roll number slips | Typed separately | Assigned with halls and printed from the same menu |
| Releasing marks to parents | Paper or ad hoc messages | Show or hide marks in the Parents App, plus marks SMS |
Related modules
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Examination Reports & Teacher Performance — Class results at every angle, plus a teacher-by-teacher view of exam outcomes.
- Parent-Teacher Meetings (PTM) — Plan the PTM, invite parents through the app, record each conversation, and report on it.
- Student 360° — One child, one screen: profile, attendance, marks, position, fee, conduct, meetings and siblings.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.