EDUBase face attendance uses an ordinary Android tablet at the gate that recognises enrolled students and staff on the device, checks for a live face and marks attendance like the register. You need the tablet, the face attendance app and a gate named on the web portal.
How does face recognition attendance work in general?
Face recognition attendance replaces a register or card with the person's face. A camera captures the face, software compares it with the faces enrolled in advance, and when it finds a match it records that person as present at that time.
Good systems also check that the face in front of the camera belongs to a live person, so a printed photo or a picture on a phone cannot be used to mark someone in. The recorded punch then feeds the same attendance records the school already uses.
- Enrolment: each student or staff member's face is registered before the device can recognise them.
- Recognition: the device matches the face at the gate against those enrolled.
- Liveness: the system rejects photos held up to the camera.
- Recording: a match becomes an attendance entry with the time.
What device and app does EDUBase face attendance need?
The EDUBase face attendance app runs on an ordinary Android tablet. You do not need a dedicated face terminal to use it; the tablet is placed at the gate or entrance where students and staff arrive.
Recognition runs on the tablet itself, so a slow internet connection does not hold up the queue at the gate. Each tablet has its own device credential rather than a staff member's login.
If your school already uses standard fingerprint or face terminals, EDUBase can also connect those so their punches mark attendance. Our team can advise on setup during onboarding and training.
- An ordinary Android tablet for each gate.
- The EDUBase face attendance app installed on it.
- The gate named and monitored on the Face Attendance Gates screen in the web portal.
- Students and staff enrolled so the tablet can recognise them.
What happens after someone is recognised at the gate?
The face attendance app marks attendance through the same path as the class register. That means parent alerts, attendance reports and fines behave exactly as they do for any other attendance method.
For students, parents get the same absentee or arrival messages as with any other method, by SMS, WhatsApp or Parents App notification depending on how your school has set up messaging. For staff, face punches mark employees in and out, and late arrival, short leave and absence feed the salary calculation automatically.
- Student attendance appears in the usual individual, class and combined reports.
- Staff attendance appears in the employee attendance reports.
- Out-time rules, such as automatic Short Leave for early clock-out, apply whatever the reader.
- Attendance fines can optionally flow to the next fee challan.
How do we manage the gates from the web portal?
Each tablet is set up as a gate on the Face Attendance Gates screen. From there the office can see what every gate is doing without walking to it.
- Name each gate, for example main gate or staff entrance.
- See each gate's last check-in and last punch.
- Pause a gate when it should not be marking attendance.
- See which gate marked a particular person.
What if a tablet is lost or stolen?
Because every tablet has its own device token, a lost tablet can be cut off on its own. Nobody's password has to change, and the other gates keep working.
The wider platform also keeps device credentials separate from staff logins: attendance tablets, sender phones and gates each hold their own revocable tokens, and all portal and app traffic runs over HTTPS.
Can face attendance run alongside QR, biometric and the register?
Yes. QR Attendance App scans, biometric terminals and face attendance tablets all feed the same attendance tables. A school can use face gates at the main entrance, QR cards in classrooms, and the class register or Teacher App wherever that suits better, and reports show one consistent picture.
Ways to mark attendance in EDUBase and what each involves
| Method | Device needed | How the person is identified | Typical use |
|---|---|---|---|
| Face Attendance Gates | Ordinary Android tablet with the EDUBase face attendance app | Face recognised on the tablet with a liveness check | Gate entry for students and staff without cards |
| QR attendance | Android phone with the free QR Attendance App | QR code on the student or employee ID card | Gate or classroom scanning |
| Biometric terminal | Standard fingerprint or face terminal connected to EDUBase | Fingerprint or face on the terminal | Schools that already own terminals |
| Geo-location attendance | Staff member's phone with the Teacher App | Location inside the campus map radius | Staff marking themselves in |
| Class register | Web portal or Teacher App | Teacher marks each student | Daily class attendance and corrections |
Related modules
- Face Attendance Gates — A tablet at the gate recognises the face and marks the child or staff member in.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.