Yes: Fee Reports lists fee defaulters by family using the family number that links siblings, with print and SMS/WhatsApp actions, and payments can be taken family-wise on one receipt.
Is there a family-wise fee report in EDUBase?
Yes. Fee Reports lets you view fee defaulters three ways: by total amount, by family, or by month. The by-family view puts the dues of brothers and sisters together, so the accounts office sees one family's position instead of several separate student lines.
Each of the three views has print and SMS/WhatsApp actions. A finance officer can therefore review the list and then send reminders or hand out printed slips from the same place.
How does EDUBase know which children are siblings?
Family reporting depends on how students are recorded. In Student Management & Admissions, siblings are linked under one family number through family grouping. Fee vouchers, payments and reminders can then work per family.
If a child was admitted without the family link, the family view cannot group that child with the others. It is worth checking the links before you rely on any family report.
- Enter the family number on the admission form for each new child.
- Use bulk update to correct records that were entered without a family link.
- Use the Student change log to see who changed a student's fee, class or status.
What else in Fee Reports helps a finance officer?
The family defaulter list is one of several reports. Each answers a different daily question of the school office.
- Detail Fee Report: charges and payments by student, particular and month, useful when a parent asks how one child's balance was made up.
- Student Wise Fee Status: how many students in each class have paid this month and how many have not.
- Fee Intimation: what families are being asked to pay this month, before they pay.
- Print fee reminder letters: reminder slips for families who have not paid, ready to hand out.
- Class Wise Fee Particular Report: how much each fee head, such as transport, tuition or exam, raised per class.
- Excel export: every fee report exports to Excel or CSV.
Can we collect and receipt for all siblings together?
Yes. Fee Management & Challans has family-wise payment, which collects for all siblings together and prints one receipt for the family. The same module can print family vouchers, and consolidated receipts cover a parent who pays several months at once.
Unpaid balances roll into the next challan, and a month-wise breakdown of old dues can print on the voucher. This keeps the family's carried-forward amount visible to the parent.
How do bank payments appear in family reports?
When a family pays through a partner bank, the payment is posted automatically and appears in Payment History and Day Wise Paid Challans like any other payment. So the defaulter view and the cash-up report both reflect bank and counter collections.
Keep counter and bank payments in the same reports rather than in a side spreadsheet. That way the family balance you quote at the desk matches what the bank has already posted.
What should a finance officer check before using the report?
A short routine keeps family figures dependable, especially at month end.
- Confirm that siblings share one family number.
- Generate the month's challans before running defaulters, so the dues are current.
- Preview the list on screen, then print or send reminders.
- Compare collections against Day Wise Paid Challans at the end of the day.
- For past-year questions, use the Fee Audit Report, which keeps historical collection by the class and session at the time of billing, unaffected by later promotions.
Which EDUBase fee view answers which question about a family
| Question | Where to look | What you get |
|---|---|---|
| Which families owe money in total? | Fee Reports, fee defaulters by family | Families with dues, with print and SMS/WhatsApp actions |
| Who owes most, regardless of family? | Fee Reports, fee defaulters by total amount | Defaulters ranked by amount owed |
| Who is behind for a particular month? | Fee Reports, fee defaulters by month | Defaulters for that month |
| How was one child's balance made up? | Detail Fee Report | Charges and payments by student, particular and month |
| How many in each class have not paid? | Student Wise Fee Status | Paid and unpaid counts per class |
| How do we receipt several siblings at once? | Fee Management & Challans, family-wise payment | One receipt for the whole family |
| What was last year's collection by original class? | Fee Audit Report | Historical figures unaffected by promotions |
Related modules
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.