Use the P&L statement in the Finance module for the period you need, or open the monthly P&L from the financial report hub on the web dashboard or Owner App. Today's income, expenses and net balance show as the Daily P&L.
Where do I find the school's profit and loss?
EDUBase gives an owner three places to look at profit and loss, depending on how much detail is needed. The quickest is the dashboard, the next is the financial report hub, and the fullest is the Finance module.
Because fee receipts, refunds and salaries post to the ledger automatically, the figures come from the same books the accountant uses. Nobody has to re-type fee collection into a separate sheet.
- Daily P&L on the web dashboard and in the Owner App: today's income, expenses and net balance.
- Monthly P&L in the financial report hub, alongside the cash report and salary reports.
- P&L statement in the Finance module, next to the trial balance and balance sheet.
How do I check today's position on my phone?
The Owner App shows the Daily P&L for the campus you select, or for all campuses combined. This is useful for a quick look before a meeting or a day away from the office.
The same hub in the app and on the web lists the other financial reports, so you can move from a daily figure to the monthly P&L without asking the office for a printout.
- Choose a single campus or view all campuses.
- Read income, expenses and net balance for the day.
- Open the monthly P&L or cash report from the report hub.
How do I see a monthly or yearly profit and loss?
For a month, open the monthly P&L in the financial report hub. For a longer view, use the P&L statement in the Finance module, which sits with the other standard statements. It also offers a day-wise P&L when you need to see which days drove the result.
Check the period shown at the top of the report before you rely on it. A year's result is only as complete as the income and expenses entered into it, so confirm that the month's entries are up to date first.
- Month: monthly P&L from the financial report hub.
- Day by day: day-wise P&L in the Finance module.
- Year: the P&L statement, together with the balance sheet and trial balance, and the year-end closing.
What must be entered for the P&L to be correct?
Fee receipts, refunds and salaries post automatically. Everything else, such as utility bills, repairs or other income like rent, has to be entered by someone on a simple form.
Purchases made through Purchase Requisitions should be settled with the bill so the actual spend is recorded, not only the advance.
- Use the Add Expense screen for running costs.
- Use the Add Other Income screen for income that is not fees.
- Post a journal entry directly when the accountant needs to.
- Settle requisitions with the bill so spending is complete.
How do accounting periods and year end affect the figures?
The Finance module lets you close accounting periods so nothing can be posted into them afterwards. This keeps a month's P&L from changing after you have reviewed it.
At year end you can close the financial year with proper closing entries. Corrections in the new ledger are made by reversal only: a posted entry is never edited or deleted, and both the original and the reversal stay visible.
If your school is moving from the older ledger, you can run the new one alongside it and compare account by account before switching.
Which view should I use for which question?
The table below matches each view to a common owner question. Use the dashboard for speed and the Finance module for detail and audit.
What if a figure looks wrong?
Start from the account behind the number. The general ledger and GL inquiry let you drill from any account into its entries for a date range and print them.
Voided transactions lists every cancelled fee transaction with who cancelled it and when. User Logging shows who created, changed or deleted a record, so you can trace the cause.
- Drill into the account with GL inquiry.
- Review voided fee transactions.
- Check User Logging for changes and their authors.
Profit and loss views in EDUBase and when to use each
| View | Where to find it | What it shows | Best for |
|---|---|---|---|
| Daily P&L | Web dashboard and Owner App | Today's income, expenses and net balance | A quick daily check |
| Monthly P&L | Financial report hub | Profit and loss for a month | Month-end review |
| P&L statement | Finance module | Standard profit and loss, with a day-wise P&L | Detailed review with the accountant |
| Balance sheet and trial balance | Finance module | Standard statements with separate debit and credit columns | Checking the books balance |
| Cash report | Financial report hub and Finance module | What came in and went out today | Daily cash-up |
| General ledger and GL inquiry | Finance module | Entries behind an account for a date range | Tracing a figure |
| Year-end closing | Finance module | Closing entries for the financial year | Finalising the year |
Related modules
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.
- Purchase Requisitions — Ask, approve, pay and settle school purchases, with every rupee traceable to a person.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.