What Finance does
Fee receipts and salary payments post to the books automatically, and other income and expenses are entered on simple forms. The finance module gives you a full double-entry ledger with accounting periods, year-end closing, partner or shareholder accounts, and the standard statements a school owner or accountant expects.
How your team uses it, step by step
Month-end close
- 1
Review Journal Inquiry and GL Inquiry for the month
- 2
Post any expenses not yet entered
- 3
Print Trial Balance and P&L
- 4
Close the accounting period
Portal screens in this module
- Accounting Periods
- GL Groups
- GL Accounts
- Chart of Accounts
- Journal Entry
- Add Expense
- Add Other Income
- Journal Inquiry
- GL Inquiry
- General Ledger
- Trial Balance
- P & L Statement
- Balance Sheet
- Cash Report
- Shareholders
- Daily Snapshot Report
- Ledger Setup
- Ledger Journals
- Ledger Periods & Year End
- Ledger Reports
- Old vs New Ledger
- Voided Transactions
Reports you can print or export
- General Ledger
- Trial Balance
- P & L Statement
- Balance Sheet
- Cash Report
- Daily Snapshot Report
- Journal Inquiry
- GL Inquiry
- Ledger Reports
Common questions about Finance
Do fee payments go to the ledger automatically?
Can we close the financial year on 30 June?
Can partners see their share of profit?
How to use Finance, step by step
Daily Snapshot Report: what the school was on a past date
A record of your strength, attendance and fees as they stood each day — including which students made up the number.
Fee Audit Report: the fee history that promotions cannot rewrite
Payable, paid, discount, fine and remaining against the class, section and session each challan carried when it was generated.
Reading your Trial Balance and Balance Sheet
Why a balance can now show as a negative in red brackets, why the Trial Balance has separate Debit and Credit columns, and what to do when the two totals differ.
The New Ledger: what it is and how to start
Why there are now two sets of finance screens, what the New Ledger does differently, and the four steps to set it up.
Correcting an entry in the New Ledger
There is no edit and no delete, by design. Use Reverse — and here is why it works that way.
Closing your financial year
One action that zeroes your income and expense heads into Profit & Loss and moves the result into equity — with a preview first.
Opening balances, and comparing against your existing books
What "Not started" means, why a suspense account may be needed, and why you should correct the draft figures before posting.
Requisitions: asking for money, approving it, and paying it
The three screens under Finance › Requisitions, why they are separate, and what happens at each step.
Why money you issued does not show in your Profit and Loss
Handing money to a member of staff is a loan, not an expense. The expense appears when the bill does.
Correcting a requisition payment
There is no edit and no delete. You reverse the payment and issue the right one — and both stay visible.
Logging the bill, and what to do when it does not match
Where an advance becomes a real expense: splitting the bill across what it was spent on, and the two cases where the bill and the advance disagree.
The money left over: taking it back, or carrying it forward
What to do with the balance a person did not spend — and why one option posts an entry and the other deliberately posts none.
Who is still holding school money, and the morning reminder
The Advance Ageing report, the Requisition Register, and the nightly check that puts an overdue advance in front of the person holding it.
Fee reminders that send themselves
Pick a day of the month, pick how the reminder is sent and to whose number, and EDUBase texts every family that still owes fees on that day — checking each family's payments on the morning it sends, not when you set it up.
Related modules and apps
Browse all modules, see the mobile apps, or read the Feature Book.
See Finance on your own data.
Book a free online demo and we will walk through this module using your classes, fee plans and reports.