QR and biometric attendance marks a student or staff member in or out when a card is scanned or a fingerprint or face is read. The punch goes straight into the school's attendance records, and parents can be notified at once.
What is QR and biometric attendance in a school?
Instead of a teacher calling names from a register, a device identifies each person at the gate or in class and records the time automatically. The device can read a QR code on an ID card, a fingerprint, or a face.
The main benefit is that the record is made when the person arrives, not copied from paper later. Reports, parent messages and staff salary calculations then work from the same record.
How does QR card attendance work?
The school prints QR ID cards for students and employees in its own design. A free Android scanner app, the EDUBase QR Attendance App, scans the card at the gate or in class and marks attendance in real time.
A gate scan can also send an SMS, WhatsApp or app notification to the parent.
- Print student and employee cards with QR codes in your school's design.
- Scan the card with the QR Attendance App on an Android phone.
- Attendance is marked immediately and the parent can be told.
How does biometric attendance work?
Standard fingerprint or face terminals are connected to EDUBase, so their punches mark attendance in the same attendance records. Staff can see and remove the devices registered for attendance.
Attendance tablets and phones use their own revocable credentials. If a device is lost, it can be cut off without changing anyone's password.
What about face recognition gates and phone location?
The EDUBase face attendance app runs on an ordinary Android tablet. It recognises enrolled students and staff on the device itself, so a slow internet connection does not hold up the queue, and it checks for a live face so a photo held up to the camera is not accepted.
Gates are named and monitored on the Face Attendance Gates screen, where you can see the last check-in and last punch, pause a gate and see which gate marked a person.
For staff, geo-location attendance lets the school pin each campus on a map with a radius. Attendance from the Teacher App must be made inside that radius.
What happens after the punch is recorded?
Whatever the reader, the punch goes through the same path as the class register. Parent alerts and attendance reports therefore work unchanged.
For staff, out-time rules can automatically record Short Leave when an employee clocks out earlier than the allowed time. Employee attendance can be locked once salaries are done, and late arrival, short leave and absence feed the salary calculation.
- Absentee and arrival messages go to parents by SMS, WhatsApp or app notification.
- Individual, combined and day-wise reports are available.
- An absence fine can optionally be added to the next fee challan.
Which method suits which school?
The right choice depends on the number of entry points, how much hardware the school wants to manage and who needs to be tracked. Many schools combine methods, for example QR cards for students and biometric or geo-location for staff.
Because all methods feed the same attendance records, they can be mixed without changing how reports or parent alerts work.
Attendance methods that feed the same EDUBase attendance records
| Method | What is used | Who it suits | Key point |
|---|---|---|---|
| QR card | QR ID card and the free QR Attendance App on Android | Students and staff at gates or in class | Scan marks attendance in real time, with parent notification |
| Biometric terminal | Standard fingerprint or face terminal | Staff and students at fixed entry points | Punches mark attendance in EDUBase; registered devices can be removed |
| Face attendance gate | Ordinary Android tablet with the face attendance app | Busy gates | Recognition on the tablet, with a liveness check |
| Geo-location | Teacher App inside a campus map radius | Staff | Must be inside the pinned radius |
| Class register | Teacher marks by class or in bulk | Any school | Absentee SMS or WhatsApp can go out |
Related modules
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Face Attendance Gates — A tablet at the gate recognises the face and marks the child or staff member in.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.