A result card is built from marks, grading policy and report design, so you edit it at the source: correct marks on the award list, adjust grading, or change the design and branding. Then print the card again.
What does editing a result card actually mean?
A result card is not a document typed by hand. It is a printout assembled from data the school has already entered, so there are three different things people mean when they ask to edit one.
Identifying which of the three you need saves time, because each is changed on a different part of the Examinations & Results module. Changing the source also keeps every card for the class consistent, instead of fixing one child's printout and leaving the underlying figures wrong.
- Wrong marks: the figures on the card are incorrect.
- Wrong grades, pass marks or positions: the rules that turn marks into results need changing.
- Wrong look: the theme, school branding or signatures need changing.
How do I correct marks that appear on the result card?
Marks are entered on award lists. An award list is created per class, subject and exam. Open the relevant award list, enter or update the marks, and save.
Because the result card reads from the same marks, the corrected figures appear when you print the card again. If you send marks SMS from the award list, check whether parents need a corrected message.
- Find the class, subject and exam of the award list.
- Update the incorrect marks and save.
- Reprint the result card and check the figures.
- If a student studies an optional subject, check Subject allocation as well.
How do I change grades, pass marks or positions?
Grading policies hold the grade bands and pass marks. They can be school-wide or specific to a class. Changing the policy changes how marks are turned into grades on the card.
Test types and their weightage decide how monthly tests, mid-term and final exams add up to a term total. Positions can be set to count only students who passed every subject, so a rule change here can alter who is ranked where. Review a few cards after any rule change before printing the whole class.
- Grading policies: grade bands and pass marks.
- Test types and weightage: how exams combine into a term total.
- Positions and pass rules: class and section positions.
How do I change the design, branding and signatures?
Result cards can use themed designs and report designs, including month-wise, subject-wise, term-wise and combined reports. School branding and custom signatures can be applied to them.
The Certificates, Cards & Print Designs module also has a branding screen that applies your logo, colours and signatures to cards, result cards and reports. If the fields or layout you need are not available, the EDUBase team can add new options through custom development.
- Pick the theme or report design that suits the class.
- Set the logo, colours and footer signatures through branding.
- Print a single card first to check the layout.
Should parents see the card before it is final?
Entering marks and releasing them to parents are separate steps. The Parents App can show or hide marks, so a school can enter results now and release them at PTM time.
Hiding marks until they are checked lets you correct mistakes before families see them. Once you are satisfied, release them and print the final cards.
Which edit goes where?
The table below maps each common change to the place where it is made.
Where to make each kind of result card change
| What you want to change | Where it is changed | Then do this |
|---|---|---|
| Wrong marks | Award list for the class, subject and exam | Save, then reprint the card |
| Pass marks or grade bands | Grading policies | Reprint and check grades |
| Weight of mid-term or final | Test types and weightage | Check term totals |
| Class or section positions | Positions and pass rules | Check ranking on the card |
| Optional or elective subject | Subject allocation | Confirm the subject on the card |
| Theme, layout or report type | Result cards and report designs | Print one card to preview |
| Logo, colours, signatures | Print templates and branding | Reprint all cards |
| Marks visible to parents | Show or hide marks in the Parents App | Release when ready |
Related modules
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Examination Reports & Teacher Performance — Class results at every angle, plus a teacher-by-teacher view of exam outcomes.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.