In EDUBase Payroll, an increment is a change to the employee's salary plan that waits for a manager's approval, on the web or in the Owner App. Once approved, the next month's salary calculation uses the new plan.
What is a salary increment in EDUBase Payroll?
In EDUBase, each employee has a salary plan: basic pay plus the school's own allowances and deductions. An increment is a change to that plan, and the plan keeps an update history, so the finance office can see what the pay was before and after.
Increments and salary plan changes do not take effect straight away. They wait for a manager's approval, so the person who prepares the change is not the only person who decides it.
How do I give an increment step by step?
The steps below describe the process in general terms. If you cannot find the right screen, ask the in-app assistant, which links to the exact screen and tutorial video, or open the Docs page.
- Open the employee's salary plan in the Payroll module and check the current basic pay, allowances and deductions.
- Enter the increment, either by raising the basic pay or by changing an allowance, as your school's policy requires.
- Submit the change. It is held for approval rather than applied at once.
- A manager approves it on the web portal or in the Owner App.
- Run the month's salary calculation. The approved plan is used, together with attendance, leave and late adjustments.
Who approves the increment, and where?
Approval can be done on the web or on the phone. The Owner App lets the owner or principal approve increments and salary plan changes, as well as advance salary and leave, across all campuses.
Payments, discounts, salary changes and admissions can require a second person. Privileges are set per user, per screen and per action, so the school can decide who may prepare a change and who may approve it.
What should finance check before the next salary run?
An increment only helps if the month's calculation picks it up correctly. Before you calculate and generate salary, confirm that the change has been approved and that staff attendance is complete.
Employee Attendance can be locked once salaries are done, so a month does not change after payment.
- The increment shows as approved, not pending.
- The salary plan update history shows the new figures.
- Attendance for the month is complete.
- Any advance salary to be recovered is recorded.
How does the increment reach the books and the payslip?
After the month's calculation, you pay and print payslips, the salary report and the signature sheet. Salary payments post to the finance module automatically, so the higher pay appears in the ledger without re-entry.
If a salary was paid by mistake, it can be reversed. An employee's salary report shows their salary history and net pay over time, which is useful for confirming the effect of an increment.
Increment and related salary changes compared
| Change | What it involves in EDUBase | Approval needed |
|---|---|---|
| Salary increment | Change to the employee's salary plan, kept in the update history | Yes, by a manager |
| Salary plan change | Basic pay, allowance or deduction edited in the plan | Yes, by a manager |
| Advance salary | Recorded and recovered from the next salary | Can be approved on the web or in the Owner App |
| Lecture-based pay | Rate card and approved lecture register, paid as approved | Register is approved before payment |
| Salary paid by mistake | Reversed at the pay and print stage | Not stated |
Related modules
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.