Open the employee's record in Staff Management (HRM) and print the letter you need from the school's own print templates. Appointment, experience, character and bank account letters, salary slips and employee cards are all available.
Which staff letters can EDUBase print?
Staff Management (HRM) keeps each employee's profile, department, designation, employment type, shift and documents in one place. Letters are printed from that same record, so you do not retype names or designations into a Word file.
Every letter comes from print templates that the school controls, so the wording and layout follow your own format.
- Appointment letter
- Experience letter
- Character certificate
- Bank account letter
- Salary slip
- Employee QR card
What should be ready before you print?
A letter is only as accurate as the staff record behind it. Before printing, check that the employee's profile is complete and current.
Staff records are also the base for the Teacher App login, leave and attendance, so keeping them tidy helps beyond letters.
- Personal, contact, qualification and bank details are filled in on the employee profile.
- Department, designation and employment type are correct.
- Shift and timings are set, if the letter or card depends on them.
- Supporting documents are uploaded to the record.
How do you print an appointment or experience letter?
The steps are the same in outline for each letter type. Menu labels may differ slightly by school setup, so use the in-app assistant if you cannot find a screen.
Ask the AI assistant in English or Roman Urdu and it will link you to the exact screen and the tutorial video.
- Open Staff Management (HRM) and find the employee.
- Choose the letter you want, for example the appointment letter or experience letter.
- Check the preview for name, designation and dates.
- Print it, or save it as a branded PDF for print.
How do you make the letters match the school's branding?
Letters come from your own print templates, so the school's wording is used rather than a fixed format. The branding screen applies your logo, colours and signatures to cards, result cards and reports.
Set the template once and every later letter follows it. This keeps letters consistent when different admin staff print them.
How do the staff documents compare?
All of these documents are printed from the employee record using your own print templates. The table below shows what each one is for.
Who should be allowed to print staff letters?
Staff letters contain personal and employment details, so limit access. Users and Privileges lets you grant screens and actions per user and restrict users to their campuses.
User Logging records who created, changed or deleted records, which helps if a staff record is edited before a letter is issued.
Staff documents available in EDUBase and what each is used for
| Document | What it is used for | Where it comes from |
|---|---|---|
| Appointment letter | Confirms a new hire's appointment | Employee record, school print template |
| Experience letter | Given to a staff member who has served at the school | Employee record, school print template |
| Character certificate | Confirms conduct and service | Employee record, school print template |
| Bank account letter | Supports a staff member's bank account request | Employee record, school print template |
| Salary slip | Shows an employee's pay for a month | Employee record, school print template |
| Employee QR card | Identity card that works with QR attendance | Employee record, school print template |
Related modules
- Staff Management (HRM) — Employee records, shifts, documents, letters, leave and the Teacher App login, in one place.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- AI Assistant & Automation — Ask the built-in assistant in English or Roman Urdu, speak instead of type, and let it fill forms.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.