What Staff Management does
Keep every employee's profile, department, designation, employment type, shift and documents. Create the Teacher App login from the same record, assign classes for attendance and diary, approve leave, post staff notices, and print appointment letters, experience letters and employee cards.
How your team uses it, step by step
Onboard a new teacher
- 1
HRM › Manage Employees › Add Employee
- 2
Set department, designation, shift and salary plan
- 3
Create the Teacher App login
- 4
Assign classes for attendance and diary
Portal screens in this module
- Manage Employees
- Manage Time In/Out
- Assign Classes for Teacher App
- Manage Departments
- Manage Designation Groups
- Manage Designations
- Manage Employment Type
- Manage Shifts
- Employee Form Customization
- Manage Print Template
- Manage Docs
- Employee Notice Board
- Leave Approval
- Security Payment & Return
- SMS Templates (HRM)
- SMS Report (HRM)
Reports you can print or export
- Employee list
- Employee card
- Letters (appointment, experience, character, bank)
Common questions about Staff Management
Can teachers see their own attendance and salary?
Can we customise the employee form?
How to use Staff Management, step by step
Experience / appointment letters: printing he or she, S/O or D/O correctly
Use the Gender Words tags in HRM print templates so one letter prints correctly for male and female staff.
Leave Allotments
Set how many days of each leave type staff get per year, overall or per campus — the Staff on Leave widget uses this to flag anyone running low.
Staff Loans
Give staff loans with an installment schedule, recover them from salary or by hand, and see every loan's live balance and statement.
HRM Settings
Staff forms, letters, pay heads, departments, designations, shifts and attendance locks in one place — each setting opens the same page as before, with the same permissions.
Staff Appraisal
Appraise teachers and staff on criteria you choose. Attendance, punctuality, exam results and parent feedback are scored automatically, with the formula shown.
Recruitment and Onboarding
Advertise vacancies, keep every applicant and CV in one place, schedule and score interviews, print offer and appointment letters, and turn a hire into an employee with an onboarding checklist.
Paying teachers per lecture instead of a monthly salary
For colleges and academies: how lecture-wise salary works end to end, and the four screens involved.
Marking and correcting staff attendance
One screen marks and corrects staff attendance for a date — and it is what salary reads when it calculates fines and deductions.
Paying, printing and hiding columns on Pay/Print Salary
Where a calculated month is paid, printed, unpaid or deleted, and how to show or hide columns on the salary grid.
Mixing gate-device and geo attendance for staff (Mark In one way, Mark Out the other)
Staff may open the day on the biometric/QR/face device and close it from the Teacher App geolocation screen, or the other way round. One day = one attendance row; whichever method records the IN, the other can record the OUT.
Left staff do not receive Teacher App or salary notifications
Marking an employee Left (or any status other than Active) turns the Teacher App off and stops salary / Teacher App notifications.
Lecture Rates — what one lecture is worth
Setting per-lecture rates, why a blank Class or Subject means "any", and which rate wins when several match.
Update or remove an employee profile photo
Update or remove an employee profile photo
Import employees from an Excel sheet
Import employees from an Excel sheet
Lecture Register — recording and approving lectures
How to record delivered lectures, why only approved ones are paid, what "Paid" entries are, and the import from attendance.
Lecture-Wise Salary Report
What each teacher earned from lectures month by month, and why some rows say "Paid" and others "Not calculated yet".
Out Time: turn an early clock-out into a Short Leave
Set how early a member of staff may leave before the day is recorded as Short Leave. One setting covers QR, biometric, face and the teacher app. Off until you switch it on — and it changes payroll, so read the last section first.
Related modules and apps
Browse all modules, see the mobile apps, or read the Feature Book.
See Staff Management on your own data.
Book a free online demo and we will walk through this module using your classes, fee plans and reports.