What Staff Management does
Keep every employee's profile, department, designation, employment type, shift and documents. Create the Teacher App login from the same record, assign classes for attendance and diary, approve leave, post staff notices, and print appointment letters, experience letters and employee cards.
How your team uses it, step by step
Onboard a new teacher
- 1
HRM › Manage Employees › Add Employee
- 2
Set department, designation, shift and salary plan
- 3
Create the Teacher App login
- 4
Assign classes for attendance and diary
Portal screens in this module
- Manage Employees
- Manage Time In/Out
- Assign Classes for Teacher App
- Manage Departments
- Manage Designation Groups
- Manage Designations
- Manage Employment Type
- Manage Shifts
- Employee Form Customization
- Manage Print Template
- Manage Docs
- Employee Notice Board
- Leave Approval
- Security Payment & Return
- SMS Templates (HRM)
- SMS Report (HRM)
Reports you can print or export
- Employee list
- Employee card
- Letters (appointment, experience, character, bank)
Common questions about Staff Management
Can teachers see their own attendance and salary?
Can we customise the employee form?
How to use Staff Management, step by step
Experience / appointment letters: printing he or she, S/O or D/O correctly
Use the Gender Words tags in HRM print templates so one letter prints correctly for male and female staff.
Leave Allotments
Set how many days of each leave type staff get per year, overall or per campus — the Staff on Leave widget uses this to flag anyone running low.
Staff Loans
Give staff loans with an installment schedule, recover them from salary or by hand, and see every loan's live balance and statement.
HRM Settings
Staff forms, letters, pay heads, departments, designations, shifts and attendance locks in one place — each setting opens the same page as before, with the same permissions.
Sign in to the apps with a QR code
Teachers and owners can sign in to the EDUBase Teacher App and Owner App by scanning a QR code, without typing a username or password. Each QR works once and expires.
Staff Appraisal
Appraise teachers and staff on criteria you choose. Attendance, punctuality, exam results and parent feedback are scored automatically, with the formula shown.
Recruitment and Onboarding
Advertise vacancies, keep every applicant and CV in one place, schedule and score interviews, print offer and appointment letters, and turn a hire into an employee with an onboarding checklist.
Choose your Monthly Attendance layout
Enter staff monthly totals in a compact workspace while keeping the original save, salary-lock and print rules.
Paying teachers per lecture instead of a monthly salary
For colleges and academies: how lecture-wise salary works end to end, and the four screens involved.
Marking and correcting staff attendance
One screen marks and corrects staff attendance for a date — and it is what salary reads when it calculates fines and deductions.
Choose your Lock Update Attendance layout
Review staff daily and monthly attendance cutoffs while keeping the existing update and unlock rules.
Paying, printing and hiding columns on Pay/Print Salary
Where a calculated month is paid, printed, unpaid or deleted, and how to show or hide columns on the salary grid.
Mixing gate-device and geo attendance for staff (Mark In one way, Mark Out the other)
Staff may open the day on the biometric/QR/face device and close it from the Teacher App geolocation screen, or the other way round. One day = one attendance row; whichever method records the IN, the other can record the OUT.
Left staff do not receive Teacher App or salary notifications
Marking an employee Left (or any status other than Active) turns the Teacher App off and stops salary / Teacher App notifications.
Choose your staff attendance register layout
Use compact Take and Manage attendance grids with the original selection, notification and permission rules.
Choose your employee salary report layout
Review salary months and original financial totals with complete filtered print and export.
Lecture Rates — what one lecture is worth
Setting per-lecture rates, why a blank Class or Subject means "any", and which rate wins when several match.
Update or remove an employee profile photo
Update or remove an employee profile photo
Import employees from an Excel sheet
Import employees from an Excel sheet
Choose your staff attendance matrix layout
Review the full daily attendance range with complete original Print.
Choose your staff attendance records layout
Review real server pages with original filters, settings and page-scoped exports.
Choose your combined staff attendance report layout
Review original status counts over attendance months with complete branded Print.
Choose your individual staff attendance report layout
Review one employee and month with original source selection, totals and complete Print.
Lecture Register — recording and approving lectures
How to record delivered lectures, why only approved ones are paid, what "Paid" entries are, and the import from attendance.
Choose your employee salary details layout
Review the original loaded employee months, server page and financial totals.
Lecture-Wise Salary Report
What each teacher earned from lectures month by month, and why some rows say "Paid" and others "Not calculated yet".
Out Time: turn an early clock-out into a Short Leave
Set how early a member of staff may leave before the day is recorded as Short Leave. One setting covers QR, biometric, face and the teacher app. Off until you switch it on — and it changes payroll, so read the last section first.
Choose your Lecture Rates layout
Preserve original teacher rate forms, optional scope fields and complete loaded native print.
Choose your Lecture Register layout
Preserve original lecture entry drafts, paid locks, approval scopes and complete loaded native print.
Choose your Lecture-Wise Salary Report layout
Review the unchanged teacher/month salary report and print its complete loaded scope.
Choose your Departments layout
Choose a reference layout while keeping original fields, actions and review scopes.
Choose your Designations layout
Choose a reference layout while keeping original fields, actions and review scopes.
Choose your Manage Designations layout
Choose a reference layout while keeping original fields, actions and review scopes.
Choose your Employment Types layout
Choose a reference layout while keeping original fields, actions and review scopes.
Choose your HRM SMS Templates layout
Choose a layout for the existing HRM message wording without sending messages.
Choose your Payment Modes layout
Choose a layout for existing Payment Modes settings.
Choose your Employee Form Customization layout
Choose a layout for existing Employee Form Customization settings.
Choose your Allowances and Deductions layout
Choose a layout for existing Allowances and Deductions settings.
Choose your Assign Classes for Teacher App layout
Choose a layout for existing Assign Classes for Teacher App settings.
Choose your HRM Brandings layout
Choose a layout for the existing HRM Brandings page.
Choose your Create HRM Branding layout
Choose a layout for the existing Create HRM Branding page.
Choose your Edit HRM Branding layout
Choose a layout for the existing Edit HRM Branding page.
Choose your Salary Plan Approval layout
Choose a layout for the existing Salary Plan Approval page.
Choose your Increment Approval layout
Choose a layout for the existing Increment Approval page.
Choose your Security Payment & Return layout
Choose a layout for the existing Security Payment & Return page.
Choose your Return Security layout
Choose a layout for the existing Return Security page.
Choose your Security Payment Detail layout
Choose a layout for the existing Security Payment Detail page.
Choose your salary calculation layout
Choose a layout for the original salary calculation and confirmation workflow.
Choose your partial salary payment layout
Choose a layout for an existing generated salary record and its partial payment history.
Choose your legacy Salary Details layout
Choose a layout for the existing legacy salary report and separate print preview.
Choose your Employee Shifts view
Choose New or Old for Employee Shifts while keeping the same page and controls.
Choose your Manage Documents view
Choose New or Old for Manage Documents while keeping the same page and controls.
Related modules and apps
Browse all modules, see the mobile apps, or read the Feature Book.
See Staff Management on your own data.
Book a free online demo and we will walk through this module using your classes, fee plans and reports.