A QR attendance app for Android scans a QR card carried by each student or employee and marks attendance in real time. The EDUBase QR Attendance App is a free Android scanner that can also notify parents.
What is a QR attendance app for Android?
A QR attendance app turns an Android phone or tablet into a scanner. Each student or staff member carries a card printed with a QR code. When the code is scanned at the gate or in the classroom, the system records that person as present at that moment.
The main benefit is that nobody has to call names or tick a register by hand. The record is created at the moment of the scan, so the office can see who has arrived without waiting for each class teacher to submit a sheet.
How does the EDUBase QR Attendance App work?
The EDUBase QR Attendance App is a free scanner app for Android. It scans student and employee QR cards at the gate or in class, and attendance is marked in real time. It is published on Google Play.
The cards come from the same school records the rest of the platform uses. You print student and employee cards with QR codes in your school's design, so each card is tied to a child or staff member already held in the system.
- Print QR ID cards for students and employees from the portal.
- Scan the card with the free QR Attendance App on an Android device.
- Attendance is marked in real time.
- A gate scan can send an SMS, WhatsApp or app notification to the parent.
What do you need to get started?
You need student and staff records in the portal, printed QR ID cards and an Android device for scanning. Student cards can be vertical or horizontal, with photo, QR and expiry.
If you are moving from registers or another system, the EDUBase team loads your student data from an Excel template during onboarding, so the cards can be printed from complete records. After go-live you can upload students yourself in bulk.
- Student and employee records in the portal.
- QR ID cards printed in your school's design.
- An Android device with the QR Attendance App.
- Parent mobile numbers, if you want gate notifications.
How are parents told when a child is scanned?
A gate scan can send an SMS, WhatsApp or app notification to the parent. The same channels carry absentee alerts, so a family hears from the school on the same day.
Messages can go out through the free SMS Sending App on the school's own SIM, through a branded SMS gateway configured in SMS Gateway Settings, or through the school's own WhatsApp number linked by QR code. Parents can also follow attendance in the Parents App.
Can staff attendance use QR too?
Yes. The app scans employee QR cards as well as student cards. Staff attendance marked by QR, biometric, face or geo-fenced app punches feeds the employee attendance records.
Time-in and out rules, such as automatic Short Leave when an employee clocks out earlier than the allowed time, apply the same way whatever the reader. Once salaries are done, the month can be locked so nothing changes afterwards. Late arrival, short leave and absence feed the salary calculation automatically.
QR, biometric, face or register: which method suits your school?
QR scanning suits schools that want cards and Android devices at the gate or in class. Biometric terminals and face attendance tablets suit schools that prefer not to depend on cards. The class register remains useful for teachers marking by hand.
All of these methods feed the same attendance records. You can combine them, for example QR at the gate and the register in class, and your reports stay in one place.
Attendance methods supported by EDUBase and what each involves
| Method | What it uses | How attendance is marked |
|---|---|---|
| Class register | Web portal or Teacher App | Teacher marks Present, Absent, Late or Short Leave by class |
| QR scan | Printed QR ID card and the free QR Attendance App | Card is scanned at the gate or in class and marked in real time |
| Biometric | Standard fingerprint or face terminals | Device punches mark attendance in EDUBase |
| Face attendance gate | Ordinary Android tablet at the gate | Face is recognised on the device, with a liveness check |
| Geo-location (staff) | Teacher App on the staff member's phone | Staff mark attendance only inside the campus map radius |
Related modules
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- Face Attendance Gates — A tablet at the gate recognises the face and marks the child or staff member in.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.