EDUBase does not publish a QR-scan payment method; parents pay a challan with the consumer number printed on the voucher, at a branch, ATM, kiosk, banking app or 1Bill/1LINK channel. Ask EDUBase sales whether a QR option can be arranged.
How does a parent pay a fee by scanning a QR code?
In general, a QR fee payment works like this. The voucher carries a code that holds the payee and the amount, or a reference that identifies the student's challan. The parent opens a banking or wallet app, scans the code, checks the details on screen and confirms. The bank then confirms the payment to the school.
For a school, the useful question is not only whether a code can be printed. It is whether the payment is matched to the right challan automatically, or whether someone at the school must check bank statements by hand.
- The parent scans, confirms and receives a bank confirmation.
- The school needs the payment tied to one student or family challan.
- A QR code with no link back to the challan list still leaves manual reconciliation.
Does EDUBase support QR scanning on the challan?
EDUBase does not publish a QR-scan payment method for the challan. The bank collection that EDUBase documents works through a consumer number printed on each challan. Banks and payment aggregators can look up and pay that number.
The partner names EDUBase lists for this are HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay, and through them the 1Bill and 1LINK channels. If your school specifically needs a QR code on the challan, ask EDUBase sales whether and how it can be arranged. Do not assume it is switched on.
- Published today: consumer number on the voucher, paid through partner banks and aggregators.
- Not published: a payment QR code printed on the challan.
- Custom requirements can be raised with the EDUBase team, who add new features and options for institutions.
How does the consumer-number method work for parents?
Each challan prints a bank-ready consumer number. The parent uses it at a branch, at an ATM, in a mobile banking app or through a 1Bill/1LINK channel, or at a kiosk. The steps are close to a QR payment: identify the bill, check the amount, confirm.
The parent does not need to tell the school anything afterwards. The payment is posted by the bank's call to EDUBase, not by a school clerk.
- Open the bank's app or visit a branch, ATM or kiosk.
- Enter the consumer number from the voucher.
- Check the student and amount shown, then pay.
- Keep the bank's confirmation for your own records.
What happens at the school after the parent pays?
When the parent pays, the bank calls EDUBase, the challan is marked paid and the finance ledger is updated, with no manual entry at the school. The bank's inquiry and payment calls are answered in real time, so the payment appears in Paid Challans and Payment History immediately.
A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice. Bank payments also show in Payment History and Day Wise Paid Challans like any other payment, which makes the daily cash-up simpler.
- Paid Challans and Payment History update straight away.
- Day Wise Paid Challans includes bank payments.
- Counter payments stay available alongside bank collection.
What should a school check before promising QR payment to parents?
Before you announce any new payment method, confirm three things. First, that the method is activated for your school. EDUBase enables bank collection per school and per bank. Second, that payments post to the right challan automatically. Third, that parents know a counter option still exists for families who prefer it.
For bank integrations, EDUBase configures the routing with the school's bank, shares test vouchers and confirms the bank's inquiry and payment tests before vouchers go live. Ask for the same testing before you tell parents to use any new route.
- Is it enabled for your school and your bank?
- Is the payment matched to the challan without manual entry?
- Has a test voucher been paid and checked end to end?
- Do parents know where to get help if a payment does not show?
Ways a parent can pay a school fee challan and what each involves
| Payment route | How the parent pays | How the school sees it | Status in EDUBase's published features |
|---|---|---|---|
| Consumer number at a bank branch | Gives the number from the voucher to the teller | Challan marked paid after the bank's call; shows in Payment History | Published |
| Consumer number at an ATM or kiosk | Enters the number from the voucher | Posted in real time to Paid Challans | Published |
| Consumer number in a mobile banking app | Enters the number in the bank's app | Posted in real time to Paid Challans | Published |
| 1Bill/1LINK channel | Pays the consumer number through the channel | Posted through the same bank call | Published |
| Counter payment at the school | Pays the cashier, in full or in part | Recorded at the counter and printed as a receipt | Published |
| QR code scanned from the challan | Scans a code in a banking app and confirms | Depends on how the code is linked to the challan | Not published; confirm with sales |
Related modules
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.