Yes. In EDUBase Fee Management & Challans, a large fee such as annual charges or admission can be split into installments, each issued on its own separate voucher.
How does installment fee collection work in EDUBase?
Fee Management & Challans includes installment challans. They let the school split a large fee, such as annual charges or the admission fee, into installments, with each installment issued on its own voucher.
This avoids a single heavy demand on the family. The finance office also gets a clean record for each part of the fee, instead of a running balance tracked on paper or in a spreadsheet.
Which fees are suitable for installments?
Installments suit any fee that is too large to collect in one month. Fee plans are built from your own fee heads, so you decide which heads are split.
- Annual charges
- Admission fees
- Any large custom head your school defines in a fee plan
How are installment challans generated?
Challans can be created in bulk for a campus, class or the whole school in one click. School-wide runs are queued in the background, and you are notified in-app when they finish.
If your school wants the routine to run on its own, Fee Automation can create challans on a fixed date each month. Every automation ships switched off and previews before it acts, so nothing is charged until you decide.
What if a family cannot follow the standard schedule?
Per-student fee changes let you adjust one child's fee for a single challan or permanently. The concession is recorded against the plan.
Discounts can go through approval, so a second person confirms them before they apply. The Student change log shows who changed a student's fee, class or status, and when.
How do parents pay each installment?
At the counter, the office can take full or partial payment and print single, family or compact vouchers. Siblings can pay together through family-wise payment, with one receipt.
Where bank collection is enabled, each voucher carries a consumer number. Parents can pay at a branch, ATM, mobile app or through 1Bill/1LINK channels. EDUBase posts the payment in real time, and a challan already paid answers as paid to any later inquiry, so a family cannot be charged twice.
How do you track unpaid installments and arrears?
Unpaid balances roll into the next challan automatically. A month-wise breakdown of old dues can print on the voucher.
Fee Reports & Defaulters then shows who still owes. Fee defaulters can be viewed by total amount, by family or by month, with print and SMS/WhatsApp actions. Day Wise Paid Challans gives the cash-up by day and by user, and every fee report exports to Excel or CSV.
How do installments reach the books?
Fee payments post to the ledger automatically in Finance & Accounting, so the accountant does not re-enter receipts. Bank payments appear in Payment History and Day Wise Paid Challans like any other payment, which keeps reconciliation simple.
Ways to handle a large fee in EDUBase and what each involves
| Approach | What it involves | Best suited to |
|---|---|---|
| Installment challans | The large fee is split into installments, each on a separate voucher | Annual charges or admission fees that families cannot pay at once |
| Monthly fee plan | Fee heads with per-month amounts and repeating months in a fee plan | Regular tuition and transport charges |
| Add amount to generated challans | A fine, extra charge or custom head is added to challans that already exist | One-off extras after challans are created |
| Partial payment | Full or partial payment is taken when a challan is paid | A family paying part of one voucher at the counter |
| Arrears carried forward | Unpaid balances roll into the next challan | Families who miss a due date |
| Consolidated receipt | One receipt is printed when a parent pays several months at once | Parents paying ahead or clearing several months |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.