EDUBase does not state that it records an automatic check-out for a missed punch. Admins can correct the day with the change logged, and the out-time rule applies Short Leave only when someone clocks out early.
Is an automatic check-out recorded when staff forget to clock out?
EDUBase does not describe an automatic check-out that is invented for an employee who never punched out. The out-time rule exists for a different case: someone who does clock out, but earlier than the allowed time.
If your school needs a particular behaviour for missed punches, ask EDUBase Support before you rely on it. You can reach them on +92 306 9580389 or through the in-app assistant.
What does the out-time rule actually do?
Under QR, Biometric & Geo Attendance, EDUBase can automatically record Short Leave when an employee clocks out earlier than the allowed time. The allowed time comes from the employee's shift and weekly timings in Staff Management (HRM).
The same time-in and out rules apply whichever reader marked the punch.
- QR cards scanned with the free QR Attendance App
- Fingerprint or face terminals connected to EDUBase
- Face attendance tablets at the gate
- Staff marking from the Teacher App inside the campus map radius
How can an admin fix a missed check-out?
Employee Attendance lets you take and update attendance day by day, with per-day corrections. Every correction is logged, so the school can see that a record was changed.
Schools that do not mark daily can enter a whole month in one grid instead. Staff Attendance reports (combined, individual, monthly and general) help you spot days that look incomplete.
- Open the employee's attendance for the day in question.
- Correct the record according to your school's policy.
- Check the change in the log or the reports before the month closes.
How do you find out that someone was not marked?
Attendance alerts tell you when a class or an employee has not been marked by the expected time. This helps the office chase a missing record on the same day, not at month end.
The alert is about a missing mark. It does not create a check-out by itself.
Why does it matter before payroll runs?
Late arrival, short leave and absence feed the salary calculation automatically. A wrong or missing record can therefore change a deduction in Payroll & Salaries.
Once salaries are done, you can lock the month in Employee Attendance so nothing changes afterwards. Settle forgotten check-outs before locking.
- Review incomplete days at the end of each week.
- Correct them while the month is still open.
- Lock the month after salaries are calculated.
How should you handle forgotten check-outs in practice?
Write a simple school rule: who reports a missed punch, who approves the correction, and by what date. EDUBase's privileges let you decide which users may edit attendance, and User Logging shows who changed what.
Because the system does not claim to fill in a missing check-out, a clear rule keeps salary deductions fair and consistent.
Staff attendance situations and how EDUBase treats them
| Situation | What EDUBase does | What the admin does |
|---|---|---|
| Employee clocks out earlier than allowed | Records Short Leave automatically under the out-time rule | Reviews it if the early exit was approved |
| Employee forgets to clock out | No automatic check-out is described | Corrects the day, with the change logged |
| Employee not marked by the expected time | Sends an attendance alert | Follows up and marks or corrects the record |
| Month-end salary run | Uses late, short leave and absence in the calculation | Fixes records first, then locks the month |
| Staff mark in from the Teacher App | Accepts the punch only inside the campus map radius | Pins the campus and radius on the map |
Related modules
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Face Attendance Gates — A tablet at the gate recognises the face and marks the child or staff member in.
- Staff Management (HRM) — Employee records, shifts, documents, letters, leave and the Teacher App login, in one place.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.