EDUBase records Short Leave automatically when an employee clocks out earlier than the allowed time set in their shift. Half-day is not a named mark in staff attendance, so agree how your school will record it with support.
What is Short Leave in staff attendance?
Short Leave is an attendance mark for an employee who leaves before the allowed time. It sits alongside marks such as Present, Absent and Late, and it feeds the month-end salary calculation.
In EDUBase the mark can be applied by the system or by the person marking attendance. The system applies it through out-time rules, so the admin does not have to watch the clock.
How does the automatic Short Leave rule work?
Each employee has weekly timings and shift templates in Staff Management (HRM). Attendance and payroll both read those timings.
When a staff member clocks out earlier than the allowed time, EDUBase records Short Leave automatically. The rule is the same whichever reader captured the punch.
- QR cards scanned with the free QR Attendance App
- Standard fingerprint or face terminals
- Face attendance tablets at the gate
- Staff punches from the Teacher App inside the campus map radius
How is a half-day handled?
EDUBase does not publish a separate half-day mark for staff. If your school has a half-day policy, decide first how it should appear: as Short Leave, as Late, or as a custom entry.
Contact EDUBase Support on +92 306 9580389 before the policy goes live. Support can tell you whether your set-up covers it. If your school needs a new option, the EDUBase team adds features to meet an institution's requirements as custom development.
- Write down the policy first: the hours that count as a half-day and who may approve it.
- Set the employee's shift timings to match those hours.
- Run a test month before you rely on it for salaries.
Can an admin correct a day or enter a whole month?
Yes. You can take attendance daily, or enter a whole month in one grid if your school does not mark daily. A single day can be corrected afterwards, and the change is logged.
Once salaries are done you can lock the month. A locked month cannot be changed, so check every Short Leave entry before locking.
How does Short Leave affect payroll?
Late arrival, short leave and absence feed the salary calculation automatically. Payroll then applies attendance-based deductions when you run the month-end calculation.
This is why corrections should happen before the calculation. If a salary is paid by mistake, Payroll & Salaries lets you reverse it.
- Finish corrections and approved leave first.
- Run Calculate and Generate Salary.
- Lock the attendance month after salaries are done.
Which marking method suits which school?
The table below shows how Short Leave arises with each method. The out-time rule is the same in every case.
How Short Leave is recorded by each staff attendance method
| Method | How Short Leave arises | Best suited to |
|---|---|---|
| Daily register | Marked by the person taking attendance, with later corrections logged | Small schools marking each morning |
| Monthly grid | Entered by the admin for the whole month in one grid | Schools that do not mark daily |
| QR card scan | Recorded automatically if the out scan is earlier than the allowed time | Gate-based staff attendance |
| Biometric terminal | Recorded automatically through the out-time rule | Campuses with fingerprint or face machines |
| Face attendance tablet | Recorded automatically through the same attendance path | Busy gates where speed matters |
| Teacher App geo punch | Recorded automatically; the punch must be inside the campus radius | Staff who move between locations |
Related modules
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Face Attendance Gates — A tablet at the gate recognises the face and marks the child or staff member in.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Staff Management (HRM) — Employee records, shifts, documents, letters, leave and the Teacher App login, in one place.