Why there are two sets of finance screens
The finance module is being replaced the careful way: the new one is built alongside the old one, so nothing you use every day stops working while it is being proven. Under Finance you will see your familiar screens, and below them a New Ledger section.
Your existing data is untouched
The New Ledger writes only to its own records. It reads your existing chart of accounts once, to copy the account names and codes across, and after that it never touches your old finance data. Every existing screen, report and daily routine carries on exactly as before.
What it does differently
- Every account has a proper type — asset, liability, owner's equity, income or expense. The original chart has no equity class at all, which is one reason an old balance sheet can never truly balance.
- Amounts keep their paisa, and dates are real dates.
- A posted entry can never be edited or deleted — only reversed, with both entries left visible for ever.
- Accounting periods are enforced. Once a period is closed, nothing can be posted into it.
- Every entry records who posted it and when.
- It can close your financial year, which the original module cannot.
Which should I use?
For now, carry on as you are. The New Ledger is there to be set up, checked and agreed. Only when you and your accountant are satisfied does it become the main ledger.
The four steps
- Ledger Setup — copy your accounts across (one button).
- Ledger Periods & Year End — create your financial year.
- Old vs New Ledger — set your opening balances, then compare.
- Ledger Reports — trial balance, profit & loss and balance sheet, which say plainly whether the books balance.
A screen that is greyed out is a privilege — ask whoever manages Users & Privileges.