In EDUBase you add the branch as a new campus in School Setup, choose the classes and sections it runs, and grant staff access to it. As owner you see every campus and switch between them from the top bar or the Owner App, or view all campuses combined.
What counts as a campus or branch in EDUBase?
In EDUBase a branch is set up as a campus inside your school's existing account. You can run any number of campuses, and each one keeps its own settings, its own SMS device and its own bank routing.
Because every campus sits inside the same school setup, students, fees, attendance, exams and staff all read from one set of records. A child moved from one branch to another keeps the same profile, family link and payment history.
- Private schools opening a second building
- School groups and multi-campus chains
- Colleges and academies running separate city branches
- Madaris with more than one site
How do I add the second campus?
Campus setup is part of School Setup & Multi-Campus. The order below avoids rework later, because the admission form, fee plans and attendance all depend on the campus having its classes and sections in place first.
- Add the new campus and its city in School Setup.
- Choose which classes run at that campus, then add the sections in each class.
- Set seat limits per class or section with Admission Capacity if the branch has fixed rooms.
- Set the campus's own SMS device and, if you use bank collection, its bank routing.
- Create or extend fee plans for the new campus's classes.
- Grant the right staff access to the new campus, then admit students or load them from Excel with Upload Students.
How do I manage both campuses from one login?
Owners see all campuses. On the web portal you switch campus from the top bar, and staff who have rights to several campuses do the same. Reports can then be read per campus.
On your phone, the EDUBase Owners App lets you select a campus or view all of them together. It shows today's income, expenses and net balance, attendance, collections, defaulters and new admissions, and lets you approve salary changes, advances and leave across every campus.
The Communication Center also gives the owner sight of conversations across campuses, so you do not need a separate login per branch to keep oversight.
- Web portal: switch campus from the navbar
- Owner App: pick one campus or view all
- Daily P&L and defaulters per campus or combined
- Approvals for all campuses in one place
How do I stop branch staff seeing the other campus?
Each staff login is given campus scope: a user sees only the campuses granted to them. Within that, rights are set per screen and per action, including view-only versus edit.
For money and HR, payments, discounts, salary changes, admissions and leave can require a second person to approve. User Logging records who created, changed or deleted any record, with a severity badge, and a daily summary of important changes reaches the navbar bell and the Owner App.
- Branch principal: only their campus, full academic rights
- Branch accountant: only their campus, fee screens
- Owner: all campuses, all reports and approvals
Which routines run separately for each campus?
Bulk challan generation can be run for one campus, a class or the whole school. Scheduled challan generation under Fee Automation lets you set the campus and class scope, so each branch can follow its own billing routine.
The Free SMS Sending App sends the portal's SMS queue from the school's own SIM campus by campus, so each branch can use its own phone. Bank fee collection uses the consumer number on each voucher, and payments appear in Payment History and Day Wise Paid Challans like any other payment.
Can students and staff move between campuses?
Yes. Batch transfer and promotion moves students between sections and campuses in one action without retyping anything. Their old dues, challans and payment history stay with them.
If the new branch already has students in registers or another system, Upload Students, Upload Fee Plans and Upload First Time Arrears bring them in from Excel, with large files processed in the background and an in-app notification when they finish.
What changes in EDUBase when you add a second campus
| Area | Where it is handled | What to set for the new campus |
|---|---|---|
| Classes and sections | School Setup & Multi-Campus | Which classes run at the campus and the sections in each |
| Seat limits | Admission Capacity | Limits per class or section so admissions stop or go to approval |
| Fee challans | Fee Management and Fee Automation | Fee plans for its classes; generation scoped to the campus |
| Bank collection | Bank Fee Collection | The campus's bank routing, set up with the EDUBase team |
| SMS | SMS, WhatsApp & Notifications | The campus's own SMS device via the Free SMS Sending App or a gateway |
| Staff access | Users, Privileges & Activity Log | Campus scope and per-screen rights for branch staff |
| Owner view | Owner Dashboard and Owners App | Nothing extra; select the campus or view all |
| Existing students | Bulk Data Import or batch transfer | Upload from Excel or move students from the first campus |
Related modules
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.