EDUBase prints a bank-ready consumer number on every fee challan, so parents can pay through partner banks and 1Bill/1LINK channels, and the payment posts to the school's records automatically.
What should fee challan software do for a Pakistani school?
A fee challan is the voucher a family receives each month. Good fee voucher software should create it correctly for every child, collect the money by whatever route the parent prefers, and record the payment without anyone retyping it.
Most problems in school fee offices come from the gaps between those steps: wrong amounts on vouchers, payments made at the bank that nobody has entered, and defaulter lists that are out of date. Software should close those gaps rather than just print vouchers.
- Fee plans built from your own fee heads, per class or per student
- Monthly or installment challans for the whole school in bulk
- Arrears carried forward automatically
- Bank and counter payments in one payment history
- Reports that show who has paid and who has not
How are fee challans created in EDUBase?
In Fee Management & Challans you define fee plans from your own fee heads, such as tuition, transport, exam and admission, with per-month amounts. You can then generate challans for a campus, a class or the whole school in one click, with optional prorating and first-time payables.
Large fees such as annual charges can be split into installments on separate vouchers. Unpaid balances roll into the next challan, and a month-wise breakdown of old dues can print on the voucher. Fines or extra charges can be added to challans that already exist.
- Per-student fee changes, for a single challan or permanently
- Discounts that can wait for a manager's approval
- Single, family or compact multi-per-page voucher printing
- Challan settings for bank account, header and footer notes, layout and school branding
How does bank, 1Bill and 1LINK payment work?
Each EDUBase challan prints a consumer number. The parent can use it at a bank branch, ATM, mobile banking app or 1Bill/1LINK channel. When the parent pays, the bank calls EDUBase, the challan is marked paid and the finance ledger is updated, with no manual entry at the school.
The integrations in place are with HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay, and through them 1Bill and 1LINK channels. Bank inquiry and payment calls are answered in real time, so the payment appears in Paid Challans and Payment History immediately.
A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice. Bank collection is enabled per school and per bank, and the school can keep taking counter payments alongside it.
- Consumer number printed on every voucher
- Real-time posting to Payment History and Day Wise Paid Challans
- Paid-voucher protection against double payment
- EDUBase configures the routing with your bank, shares test vouchers and confirms the bank's inquiry and payment tests before vouchers go live
What if my school needs a payment channel that is not listed?
The channels EDUBase supports are partner bank collection, PayPro, KuickPay and 1Bill/1LINK, all through the consumer number printed on the voucher.
If your school depends on a payment channel that is not named here, ask sales before you decide rather than assuming it is included. Contact [email protected] or call Sales on +92 300 0148829.
How do schools automate challans, late fees and reminders?
Fee Automation can create challans on a fixed date each month, apply your existing late fee policy after the due date, and send defaulter reminders on the day you choose. Fines skip weekly offs and Holiday Calendar dates and move to the next working day.
Every automation ships switched off. Each one has a preview that shows which children would be affected and by how much before anything is charged, and every run is logged so a missed or double month can be traced quickly.
- Scheduled challan generation with optional SMS and Parents App alerts
- Reminders by SMS, WhatsApp, branded SMS or app
- Two defaulter definitions: everyone with a balance, or ignore families who have paid something this month
How do you check collections and defaulters?
Fee Reports & Defaulters answers the daily questions of the fee office. Day Wise Paid Challans is the cash-up report by day and by user, and bank payments appear in it like any other payment.
Defaulters can be listed by total amount, by family or by month, with print and SMS/WhatsApp actions. The Fee Audit Report keeps historical figures by the class and session at the time of billing, even after students are promoted. Every fee report exports to Excel or CSV.
- Student Wise Fee Status for paid versus unpaid counts per class
- Class Wise Fee Particular Report for what each fee head raised
- Fee reminder letters ready to hand out
How common ways of collecting school fees compare
| Approach | How the parent pays | How the school records it | What to check |
|---|---|---|---|
| Manual vouchers and spreadsheets | Cash at the school counter or a bank deposit slip | Someone enters it by hand | Errors, delays and unclear arrears |
| Counter collection in software | Cash or cheque at the school | Entered on Pay or print challans, with receipts | Parents must visit the school |
| Bank branch, ATM or app (EDUBase) | Consumer number on the voucher | Bank calls EDUBase and the challan is marked paid | Bank routing is set up and tested first |
| 1Bill/1LINK channels (EDUBase) | Consumer number through the channel | Posts to Payment History and the ledger | Enabled per school and per bank |
| PayPro and KuickPay (EDUBase) | Consumer number through the aggregator | Real-time posting like any bank payment | Ask sales which are active for your school |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.
- Parents App Controls — See adoption, control what unpaid families see, and manage parent logins from the web portal.