In EDUBase, use the yearly fee increment to raise fees for a new session across students in one operation, or update the class fee plan and apply it to many students at once with bulk update. Generate the new session's challans only after the new amounts are in place.
What actually changes when fees go up for a new year?
In EDUBase, a student's monthly fee comes from a fee plan built from your own fee heads, such as tuition, transport, exam and admission, with per-month amounts and repeating months. Raising fees for the new year therefore means changing the amounts on the plans your students are assigned to, not editing challans one by one.
Challans are generated from those plans. In general it is safest to finish the fee increase before the first challans of the new session are created, so that every voucher, reminder and report reads the new amounts from the start.
How do I raise fees for the whole school in one operation?
The yearly fee increment raises fees for a new session across students in one operation. This suits schools that apply one policy decision, for example an annual tuition increase, to every class at once.
Before running it, agree the new figures with the owner or principal and note any families on concessions, because you will want to check those students afterwards.
- Confirm the new session is set up and students have been promoted.
- Run the yearly fee increment for the new session.
- Open a few students from different classes and confirm their new fee.
- Review concession and special-case students individually.
How do I increase fees for one class only?
When only some classes are changing, work at the fee plan level. Fee plans can be defined per class or per student, so you can adjust or create the plan for the class that is going up and leave the others untouched.
Bulk update then lets you change the fee plan for many students at once. If your class lists are already in a spreadsheet, Upload Fee Plans assigns fee plans to students in bulk from Excel, and large files run in the background with an in-app notification when they finish.
For individual exceptions, per-student fee changes let you change one child's fee for a single challan or permanently, with any concession recorded against the plan.
What order should the new-year fee steps follow?
The order matters more than the speed. A sensible sequence for the finance office is:
- Promote students to the new session using batch transfer and promotion.
- Apply the increase with the yearly fee increment, or update class fee plans and use bulk update.
- Check a sample of students and all concession cases.
- Generate the new month's challans in bulk, or let scheduled challan generation create them on your set date.
- Inform parents through the Notice Board and News, SMS Blaster or Parents App notifications.
How do I check the increase was applied correctly?
Fee Intimation shows what families are being asked for this month before they pay, which is a quick way to spot a class that has not picked up the new fee. The Class Wise Fee Particular Report shows how much each fee head raises per class once challans exist.
The Student change log shows who changed a student's fee, class or status and when, and User Logging records who changed what across the system. The Fee Audit Report keeps last year's collection figures by the class and session at the time of billing, so promotions and the new fees do not disturb your previous-year audit.
Ways to raise fees for the new session in EDUBase
| Approach | Scope | Best suited to | What to check afterwards |
|---|---|---|---|
| Yearly fee increment | Students across the school, for a new session | One annual increase applied school-wide | Sample students in each class and all concession cases |
| Update fee plan and bulk update | Any group of students you select | An increase for one or a few classes | Fee Intimation for the affected classes |
| Upload Fee Plans (Excel) | Students listed in the spreadsheet | Large or complex changes prepared offline | Import completion notification and a sample of records |
| Per-student fee change | One child, one challan or permanently | Concessions and individual exceptions | Student change log for that student |
| Add amount to generated challans | Challans that already exist | A fine or extra charge after challans are generated | The affected challans before printing or sending |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.