In EDUBase, find the child in Students Not Currently Enrolled and re-activate them; history, dues and payments are kept. UDISE+ is India's government portal, so this covers your school system, not that portal.
Is this about UDISE or about your own school system?
UDISE+ is an Indian government data system, and its student records are controlled by that portal and the authorities who run it. EDUBase is built in Pakistan and this guide does not describe any UDISE+ exchange.
What a school office can control is its own student register. If a child was marked inactive or left by mistake, or returns after a break, the fix belongs in your school management system first. Any external reporting should then be prepared from that corrected record.
How do you re-activate a returning student in EDUBase?
EDUBase keeps three states for a student: active, inactive and left. Leavers are marked with a leaving date, but their history is kept, so a returning child does not have to be admitted again from scratch.
- Open the Students Not Currently Enrolled view, which lists leavers separately from the live class lists.
- Find the child by name or family and open the record.
- Re-activate the student, which is the step EDUBase provides for a returning child.
- Check the class, section and session so the child sits in the right place.
- Confirm the fee plan before the next challan is generated.
What should you check before re-activating?
Re-activation is quick, but a few checks prevent problems later. Most mistakes come from class capacity, old dues and a leaving date that was never cleared.
- Class capacity: seat limits can stop admissions or send them to approval when a class or section is full.
- Old dues: because dues, challans and payment history stay reachable for leavers, review the balance with the family first.
- Fee plan: a returning child may need the current plan, or a concession recorded against it.
- Family link: confirm the child is still under the right family number so sibling vouchers and reminders work together.
- Roll number: if automatic roll numbers are on, check the number the system assigns.
How do you re-activate many students at once?
After a school-wide mistake, such as a wrong status applied to a whole class, editing one record at a time is slow. Bulk update lets you change status, class, section, fee plan or any other field for many students in one action.
If the whole class needs to move to the next session, Batch transfer and promotion handles that in one step. Run a bulk change on a small group first and check the result before applying it to everyone.
How do you prove who changed a student's status?
Status changes affect fees, attendance and reports, so keep a record of them. The Student change log shows who changed a student's fee, class or status, and when.
The User Logging page records who created, changed or deleted records. Set privileges so only trusted staff can change student status, and use approvals where a second person should confirm admissions or discounts.
What if the data is wrong after re-activation?
If a child still shows odd results, check for contradictions such as a student who is enrolled but still has a leaving date. The AI Account Scanning & Auditing tool runs a read-only scan that lists such records for a person to confirm. It changes nothing automatically.
For large cleanups, Upload Students lets you add or update students in bulk from Excel, and the import runs in the background with an in-app notification when it finishes.
Which route suits which situation when making students active again
| Situation | Suggested route in EDUBase | What to check |
|---|---|---|
| One child returns after leaving | Find them in Students Not Currently Enrolled and re-activate | Class capacity, old dues, fee plan |
| Status set wrongly by mistake | Re-activate the record and clear the leaving date | Student change log for who changed it |
| Many students wrongly marked | Bulk update of status for the selected group | Test a small group first |
| New session, whole class continues | Batch transfer and promotion | Target section and fee plan |
| Large cleanup from spreadsheets | Upload Students from Excel | Notification when the background import finishes |
| Contradictory records suspected | AI Account Scanning & Auditing read-only scan | Confirm each listed record manually |
Related modules
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.
- AI Assistant & Automation — Ask the built-in assistant in English or Roman Urdu, speak instead of type, and let it fill forms.