Yes. EDUBase's Lecture-Wise Salary sets a rate per lecture, records lectures delivered, and after approval the payroll calculation pays exactly the approved amount, with a breakdown on the payslip.
Can payroll pay visiting faculty per lecture instead of a fixed salary?
Yes. Colleges and academies often engage visiting faculty who teach a few classes a week and have no fixed monthly salary. Paying them a flat amount either overpays or leads to disputes at month end.
EDUBase handles this with the Lecture-Wise Salary module, which sits inside the HR and payroll area. Pay is worked out from lectures actually delivered and approved, not from a basic pay figure.
How does the lecture-wise salary process work?
The process has four steps, and finance controls each of them.
- Set a rate card with a rate per lecture by class, section or subject.
- Record the lectures each teacher delivered, per teacher per day, in the lecture register.
- Approve the register before anything is paid.
- Run the month's salary calculation, which pays exactly what was approved.
How are lecture rates set?
The rate card accepts rates by class, section and subject. The most specific rate wins, and a blank field means any. So you can set a general rate for a subject and a higher rate for one particular class, and the system picks the matching one.
This suits schools where a senior-class lecture or a specialist subject is paid differently from a general one.
Who records lectures and who approves them?
Recording and approval are separate rights. Whoever records lectures cannot also approve them unless the school gives that person both rights.
For finance this gives a basic control: the person who enters the lectures is not the person who releases the money. Lectures are only paid after approval.
What does the visiting teacher see on the payslip?
The payslip shows the lectures and the rate that made up the pay, as a frozen breakdown. A teacher who questions the amount can be shown exactly what was counted.
The Lecture-Wise Salary Report lists every teacher's lecture earnings, labelled Paid or Not calculated yet, so finance can see what is still outstanding.
How does it connect to the rest of payroll and the books?
Lecture pay is calculated in the same month-end run as other salaries, which also takes attendance, leave, late and lecture-based adjustments into account. You can then pay, print payslips, the salary report and the signature sheet.
Salary payments post to the finance module, so the ledger is updated without re-entry. Fixed-salary staff and visiting faculty can therefore be handled in one payroll cycle.
Fixed salary compared with per-lecture pay for visiting teachers
| Criterion | Fixed monthly salary | Lecture-wise salary |
|---|---|---|
| Basis of pay | Salary plan with basic pay, allowances and deductions | Rate card applied to approved lectures |
| Best suited to | Regular staff on a monthly plan | Visiting faculty at colleges and academies |
| Evidence for the amount | Salary plan and attendance | Lecture register with approval |
| Rates | One salary plan per employee | By class, section or subject; most specific wins |
| Approval | Salary plan and increment approvals | Lecture register approval before payment |
| Payslip detail | Salary components | Lectures and rate that made up the pay |
| Ledger posting | Posts to finance | Posts to finance through salary payment |
Related modules
- Lecture-Wise Salary — Pay visiting faculty per lecture with a rate card, a lecture register and approval.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- Staff Management (HRM) — Employee records, shifts, documents, letters, leave and the Teacher App login, in one place.