PEF School Software: Fees, Attendance, Reports

What does a PEF partner school need from its software?

A PEF partner school is monitored and reviewed by an outside body, so its records must be accurate, current and easy to produce on request. Software for this setting is judged less by how many features it has and more by whether the numbers agree with each other. Enrolment, attendance and fee figures should all come from the same student record.

Requirements, forms and reporting formats are set by PEF and can change. Ask your PEF contact for the current list before you choose a system. EDUBase does not publish a PEF-specific report format, so the sections below describe the underlying records and exports that most schools need to prepare such returns.

• One student record that fees, attendance and exams all read from
• Daily attendance that is hard to alter without a trace
• Fee records that show what was billed, collected and still owed
• Reports that export to Excel or CSV for your own return or review
• Clear control over who can see and change what

How do student records stay consistent across the school?

Student Management & Admissions holds each child from first enquiry to leaving certificate. Admissions, class changes, family links and documents live on the same screens the rest of the system reads from, so fees, attendance and exams always see the same child.

Leavers are kept, not deleted. The Students Not Currently Enrolled view keeps old dues, challans and payment history reachable, and the Student change log shows who changed a student's fee, class or status, and when.

• Class capacity limits stop or route admissions when a class is full
• Batch transfer and promotion move whole classes in one action
• Bulk Data Import loads students from Excel when you move from registers

How should fees be tracked and collected?

Fee Management & Challans lets you build fee plans from your own fee heads, generate monthly challans in bulk, take full or partial payment, and print family receipts. Discounts and payments can wait for a manager's approval, which helps when concessions need a second person's sign-off.

With Bank Fee Collection, each voucher carries a consumer number. Parents can pay through partner banks and aggregators, and the payment posts to the challan in real time. The integrations are HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay, and through them 1Bill and 1LINK channels. Counter payments continue alongside.

Fee Automation can generate challans, apply late fees and send defaulter reminders on a schedule. Each automation previews before it acts and keeps a run history.

• Day Wise Paid Challans is the daily cash-up report
• Fee defaulters can be listed by amount, family or month
• Fee Audit Report keeps historical collection by the class and session at the time of billing, even after promotions

How can attendance be recorded and proved?

Student Attendance can be taken from the class register, in bulk, or from the Teacher App. For stronger records, the free QR Attendance App, standard biometric terminals and Face Attendance Gates all feed the same attendance tables. Corrections to a past day are logged.

Parents can receive absentee SMS or WhatsApp messages, and Employee Attendance can be locked once salaries are done. Geo-location attendance limits staff marking from the Teacher App to the campus radius.

• Individual, class, day-wise and combined attendance reports
• Attendance alerts when a class or employee has not been marked in time
• Face tablets recognise on the device, so a slow connection does not hold up the gate

What reporting and controls help during a review?

Every fee report exports to Excel or CSV, and attendance and examination reports can be printed or exported. That lets the school prepare whatever return a reviewer asks for from verified system data.

User Logging records who created, changed or deleted a record, with the change highlighted. Privileges can be set per user, per screen and per action, with campus scope. Each school has its own separate database, and the Owner Dashboard shows daily income, attendance, new admissions, leavers and defaulters.

• Examination Reports give class, subject and term results
• Student 360° brings attendance, marks, fee standing and conduct for one child onto one page
• Onboarding can include old dues and past payments so the first challan is right

Typical PEF partner school needs and the EDUBase module that covers each

Related modules

• Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
• Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
• Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
• Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
• Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
• Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
• QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
• Face Attendance Gates — A tablet at the gate recognises the face and marks the child or staff member in.
• Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
• Examination Reports & Teacher Performance — Class results at every angle, plus a teacher-by-teacher view of exam outcomes.
• Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
• Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.
• Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.