Calculate and generate the month's salary in Payroll, then use Pay and print to produce payslips, the salary report and the signature sheet. Slips come out in your school's own print templates and branding.
What do I need before I can print a salary slip?
A salary slip is only as accurate as the salary plan and attendance behind it. Before you print, check that each employee has a salary plan with basic pay and your own allowances and deductions, and that the month's staff attendance is complete.
Lock the month's attendance once it is final. Locking freezes the month so nothing changes after salaries are calculated, which keeps the slip and the attendance register in agreement.
- A salary plan for every employee, with its update history.
- Any increment or salary plan change already approved by a manager, on the web or in the Owner App.
- Advance salary recorded, so the recovery appears on the slip.
- The month's staff attendance corrected and locked.
How do I generate the month's salary?
Open Payroll and use Calculate and generate salary. This is the month-end calculation. It takes account of attendance, leave, late arrival and lecture-based adjustments, so absences and short leave reduce pay automatically.
Review the calculated figures before paying. If a plan or an advance is wrong, correct it first and recalculate rather than editing the printed slip by hand.
How do I print the payslips and the signature sheet?
After the calculation, go to Pay and print. From there you can pay the salaries and print the payslips, the salary report and the signature sheet.
The signature sheet is the page staff sign when they receive salary. The salary report is the summary the finance office keeps for the month. Print all three from the same step so the figures match.
- Payslips: one per employee, for handing out or filing.
- Salary report: the month's totals for the finance office.
- Signature sheet: for staff to sign on receipt.
- If a salary was marked paid by mistake, you can reverse it from the same area and print again.
Can I print a salary slip from the employee record instead?
Yes, in a different way. Staff Management (HRM) lists the salary slip among the letters and cards you can print from your own print templates, alongside appointment letters and experience letters.
Use the Employee salary report when you need one person's salary history and net pay over time, for example for a bank letter or a query from the employee.
How do visiting faculty slips differ?
Colleges and academies that pay visiting teachers per lecture use Lecture-Wise Salary. The lecture register is approved first, and the salary calculation pays exactly what was approved.
The payslip then shows the lectures and the rate that made up the pay, as a frozen breakdown. The Lecture-Wise Salary Report labels each teacher's earnings as Paid or Not calculated yet, which helps you spot anyone you have not run.
Can staff see their own payslip, and does it reach the books?
Teachers can see their own payslip in the EDUBase Teachers App, so a printed copy is not the only route.
Salary payments post to the Finance & Accounting module automatically, so you do not re-enter them in the ledger. To change the look of slips, use the print templates and branding screen to apply your logo, colours and signatures.
Ways to get a salary slip or salary record in EDUBase
| Route | Where you find it | What you get | Best used for |
|---|---|---|---|
| Payroll: Pay and print | Payroll module, after Calculate and generate salary | Payslips, salary report and signature sheet | The regular monthly salary run |
| Staff Management letters | Staff Management (HRM), letters and cards from print templates | A salary slip in your own template | Printing a single slip from the employee record |
| Employee salary report | Payroll module | One employee's salary history and net pay over time | Queries, bank letters and year-on-year checks |
| Teachers App | EDUBase Teachers App | The teacher's own payslip on their phone | Staff checking pay without visiting the office |
| Lecture-Wise Salary payslip | Payroll, for visiting faculty | Slip showing lectures and rate used | Colleges and academies paying per lecture |
Related modules
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Employee Attendance — Daily or monthly staff attendance from the register, the app, QR or a device, locked once payroll runs.
- Lecture-Wise Salary — Pay visiting faculty per lecture with a rate card, a lecture register and approval.
- Staff Management (HRM) — Employee records, shifts, documents, letters, leave and the Teacher App login, in one place.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Certificates, Cards & Print Designs — Student cards, certificates, letters and every printout in your school's own branding.