EDUBase does not publish figures on this page; commercial terms are agreed with sales. To compare per-student and flat monthly plans fairly, quote your own enrolment, campuses and modules, then check what sits outside the quote.
Why is a single school software figure hard to give?
Searches for school ERP cost in Pakistan usually expect one number. In practice the outcome depends on how many students you enrol, how many campuses you run, and which modules you switch on. A single-campus tuition centre and a multi-campus school group are not buying the same thing.
EDUBase Cloud does not state amounts, discounts or trial terms in this guide. Those are discussed with the sales team. What this page does is show you how to compare quotes from any vendor so that you are comparing like with like.
How do per-student and flat monthly plans differ?
A per-student plan ties your bill to enrolment. It is easy to understand, but the total moves every time admissions open or students leave. A flat monthly plan fixes the amount for an agreed scope, which helps budgeting, but the scope is where vendors differ.
Neither model is better in itself. A small, stable school may prefer predictability. A school with falling or seasonal enrolment may prefer a bill that follows its student count. Ask each vendor to quote the same school on both models so you can see the difference.
- Per-student: the bill follows enrolment, so ask whether leavers and inactive students are counted.
- Flat monthly: the bill follows scope, so ask what the flat amount covers (campuses, users, modules).
- Hybrid: a base amount plus a per-student element. Ask where the tiers change.
Which items sit outside the monthly figure?
The monthly or per-student figure is rarely the whole bill. Before you compare quotes, list every other charge and ask the vendor to confirm it in writing.
Pay particular attention to the items that schools tend to discover after signing.
- Onboarding and moving your student data from registers or another system
- Loading old dues and past payments so the first challan is right
- Training for office staff, teachers and accountants
- Bank collection setup with your school's bank
- SMS and WhatsApp charges from your own SMS package or gateway
- Custom features that your school needs
- Support hours and how you reach support
What should you check in the software itself?
A cheaper plan that leaves out key modules can end up costing more once you add them. Match each quote against the work your school actually does every month: admissions, fee challans, bank collection, exams, attendance, payroll and parent communication.
EDUBase Cloud covers admissions, fees and bank collection, finance, examinations, attendance, HR and payroll, communication and front desk on the web portal. It has 4 free mobile apps on Google Play, and staff logins are unlimited, so you do not have to ration user accounts. The Free SMS Sending App sends the portal's SMS queue from the school's own SIM, so the school pays only its normal SMS package. Ask any vendor you compare whether these items are included, extra or limited.
How should a multi-campus group compare plans?
Groups should ask how each campus is counted. Some plans are per campus, some per student across the group, and some bundle everything. Check whether you can switch campus from one login, see campus-wise reports, and restrict each user to their own campuses without paying for extra accounts.
Also ask how data is held. In EDUBase Cloud each school has its own separate database, and staff sign in with a school code plus username. Ask other vendors to explain their data separation clearly.
How do you get an EDUBase quote?
Contact sales on +92 300 0148829 or write to [email protected]. Have these details ready so the quote matches your school.
The sales team can then explain the terms that apply to your institution type, whether a private school, school group, college, academy or madrassa.
- Number of students and campuses
- Modules you need now and those you may add later
- Whether you want bank fee collection
- Whether you need data migration from your current system
- Who will need training
General comparison of common school software plan types
| Approach | How the bill changes | Best suited to | What to ask the vendor |
|---|---|---|---|
| Per-student plan | Rises and falls with enrolment | Schools with changing student numbers | Are inactive and left students counted? |
| Flat monthly plan | Stays fixed for the agreed scope | Schools that want a predictable budget | Which campuses, users and modules are covered? |
| Per-campus plan | Rises with each campus added | Groups adding campuses gradually | Is there a group-level view across campuses? |
| Per-module plan | Rises as modules are added | Schools starting with one function | What do all the modules come to together? |
| Hybrid plan | Base amount plus a per-student element | Mid-sized and growing schools | Where do the tiers change? |
| One-time licence plus annual fee | Large up-front payment, then a yearly charge | Schools preferring capital spending | Who pays for hosting, backups and updates? |
Related modules
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.
- SMS, WhatsApp & Notifications — Reach parents by SMS, WhatsApp, branded SMS or app notification, from every screen that matters.
- Parents App Controls — See adoption, control what unpaid families see, and manage parent logins from the web portal.