EDUBase Cloud is a cloud-hosted school management platform built in Pakistan that covers admissions, fees, bank collection, exams, attendance, HR and payroll. Schools in Hyderabad can use it through the web portal and free Android apps.
What should a Hyderabad school expect from school management software?
A school office in Hyderabad often runs on registers, spreadsheets and handwritten fee slips. Good software replaces these with one record per child that fees, attendance and exams all read from, so nobody retypes the same data.
EDUBase Cloud is an all-in-one, cloud-hosted platform built in Pakistan for private schools, school groups and multi-campus chains, colleges, academies and tuition centres, and madaris and religious institutes with classes and fees. Its published figures are 1000+ educational institutions, 450,000+ students and 10,000+ teachers, with 14+ years in Pakistan's education industry.
- Admissions, enquiries and student records in one place
- Fee plans, challans, receipts and defaulter reports
- Exams, result cards and attendance
- HR, payroll and finance
- Parents, Teachers and Owners apps for Android
How are fees billed, collected and tracked?
Fee Management & Challans lets you define fee plans per class or per student and generate monthly challans for a campus, a class or the whole school in one click. Payments can be taken at the counter, by family, or through the bank, and unpaid balances carry forward to the next challan.
Fee Automation can create challans on a fixed date, apply the late fee after the due date and send defaulter reminders on the day you choose. Every automation ships switched off, shows a preview before it acts and keeps a run history.
- Family-wise payment prints one receipt for siblings
- Discounts and payments can wait for a manager's approval
- Fee defaulters can be viewed by total amount, family or month
- Day Wise Paid Challans gives the daily cash-up report
Can parents pay fees at the bank?
Each challan prints a consumer number that partner banks and payment aggregators can look up. When a parent pays, the bank calls EDUBase, the challan is marked paid and the finance ledger is updated with no manual entry at the school. A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice.
Bank collection works with HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay, and through them 1Bill and 1LINK channels. It is enabled per school and per bank, and counter payments continue alongside. EDUBase configures the routing with your bank, shares test vouchers and confirms the bank's tests before vouchers go live.
How do attendance, exams and the apps work together?
Attendance can be taken from the class register, the Teacher App, QR cards, biometric terminals or a face attendance tablet at the gate. Absentee SMS or WhatsApp messages can go to parents the same minute, and every method feeds the same attendance records.
Examinations & Results covers grading policies, award lists, result cards in your school's branding and date sheets. Marks can be hidden in the Parents App and released when you decide, for example at the parent-teacher meeting.
The Parents, Teachers, Owners and QR Attendance apps are free Android apps on Google Play. Parents log in with a one-time code.
- Owners see daily P&L, attendance, collections and defaulters across campuses
- Teachers write the diary and run PTMs from their app
- The built-in AI assistant answers questions in English or Roman Urdu
How is your data protected and who helps you start?
Every school has its own separate database on managed cloud servers, with regular backups kept off the application servers and external monitoring with alerts. Staff sign in with a school code plus username, and privileges can be set per user, per screen and per action. User Logging shows who created, changed or deleted a record.
For onboarding, your school fills in a student data Excel and the EDUBase team uploads it, then shares the login URL, institute code and admin credentials with a how-to video. Live online training is scheduled on request. Live support by WhatsApp group and phone runs 9:00 AM to 5:00 PM on working days, while the AI assistant, tutorial videos and documentation are available round the clock.
What should you check before choosing a vendor?
Use the table below as a checklist and compare it with any software you are considering. For commercial terms, contact Sales on +92 300 0148829 or [email protected].
Checklist for schools in Hyderabad and how EDUBase addresses it
| Need | What EDUBase provides |
|---|---|
| Fee billing | Fee plans, bulk monthly challans, installments, arrears carried forward |
| Fee collection | Counter, family-wise and bank collection through a consumer number |
| Late fees and reminders | Fee Automation with preview and run history |
| Attendance | Register, Teacher App, QR, biometric and face attendance |
| Exams | Award lists, result cards, date sheets, roll number slips |
| Staff and salary | Staff Management, Employee Attendance, Payroll & Salaries |
| Owner visibility | Owner Dashboard & Reports and the Owners App |
| Data separation | One database per school |
| Onboarding | Excel-based student data upload by the EDUBase team |
| Support | WhatsApp group, phone and in-app assistant, 9:00 AM to 5:00 PM on working days |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.