Open House Management in EDUBase, create your houses, then allocate students to them. You can then list students by house for sports days and school events.
What are student houses and why do schools use them?
Student houses are teams that cut across classes and sections. A child from Class 3 and a child from Class 9 can belong to the same house, so sports days, debates and competitions mix age groups and build school spirit.
In EDUBase, houses belong to the Daily Diary, Notices & Houses module. It is meant for the office staff who organise events and need an accurate list of members.
How do I create houses in EDUBase?
Houses are created in House Management. Decide your house names first, for example four colours or four historical names, so that every campus uses the same ones.
Create each house one by one. Keep the names short because they will appear in lists and may be read out at events.
- Agree the number of houses and their names with the principal.
- Open House Management and create each house.
- Check the list of houses before you start allocating students.
How do I assign students to a house?
House Management lets you allocate students to the houses you created. Students come from the same records used for admissions, fees and attendance, so you do not retype names.
Plan the split before you begin so that houses are balanced across classes and, where relevant, between boys and girls.
- Select the house you want to fill.
- Allocate the students from the student list.
- Repeat for every house until all active students are placed.
- Review the result before announcing it.
How do I check who is in each house?
Use the list of students by house in House Management. It gives the office one list per house, which is useful before a sports day, when preparing certificates or when a teacher asks who is on which team.
If a child is placed in the wrong house, correct the allocation and check the list again.
How should new admissions and leavers be handled?
Make house allocation part of your admission routine. After a new student is admitted through Student Management & Admissions, allocate them to a house in House Management.
Keep house lists up to date at the start of each session, after promotions, so that events use current members.
- Allocate new admissions soon after they join.
- Review lists after class promotion.
- Give House Management access only to staff who need it, using Users, Privileges & Activity Log.
Which approach to house lists works best?
The table below compares common ways schools keep house lists. Keeping them in the same system as the student record reduces duplicate work.
Ways to keep student house lists compared
| Approach | What it involves | Best suited to |
|---|---|---|
| Paper registers | Staff write house lists by hand and recopy them when students join or leave | Very small schools with few events |
| Separate spreadsheet | A file kept apart from student records and updated manually | Schools that need a one-off list |
| House Management in EDUBase | Create houses, allocate students and list students by house from the same system as the student record | Schools that run sports days and events each term |
Related modules
- Daily Diary, Notices & Houses — Homework diary from the Teacher App, notices to parents, complaints handling and house system.
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.