EDUBase Cloud serves academies and tuition centres with class and section records, monthly fee challans, bank collection, attendance and test results in one system. Visiting faculty can be paid per lecture.
What should academy management software do for a coaching centre?
A coaching academy runs on three routines: knowing who is enrolled in which class, collecting the fee every month, and showing parents how each student is performing. Most centres start with registers and spreadsheets. Problems appear when students join mid-month, siblings pay together, or a teacher is paid by the lecture.
EDUBase Cloud is a cloud-hosted school management platform built in Pakistan, and academies and tuition centres are one of the institution types it serves. The modules below cover the daily work of such a centre.
- Student records from first enquiry to leaving certificate
- Fee plans, monthly challans, discounts and receipts
- Bank collection so parents can pay without visiting the office
- Attendance with instant parent alerts
- Test types, award lists and result cards
- Pay for visiting teachers per lecture
How are students, classes and batches managed?
Student Management & Admissions keeps each profile, family link, photo and document in one place. You can record walk-in and phone enquiries first, then convert them to students when the family confirms.
The system organises students by class and section, so a batch can be set up as a section of a class. Class capacity limits stop admissions, or send them to approval, when a batch is full. Batch transfer and promotion moves a whole class to the next session, or students between sections and campuses, in one action.
- Admission enquiries and admission approvals
- Family grouping, so siblings share one family number
- Bulk update of class, section, status or fee plan
- Students Not Currently Enrolled keeps leavers' old dues reachable
How do monthly fees work for a tuition centre?
Fee Management & Challans lets you build fee plans from your own fee heads, with per-month amounts, and change one child's fee for a single challan or permanently. Monthly challans can be generated for a campus, a class or the whole centre in one click.
Unpaid balances carry forward to the next challan. Discounts and payments can wait for a manager's approval, and when a parent pays several months at once you can print a single consolidated receipt.
With Fee Automation, challans can be created on a fixed date every month and the late fee applied after the due date, skipping weekends and holidays. Every automation ships switched off, previews before it acts, and keeps a run history. Defaulter reminders can go out by SMS, WhatsApp, branded SMS or app.
- Installment challans for large fees such as admission
- Family-wise payment with one receipt for siblings
- Yearly fee increment for a new session in one operation
Can parents pay at the bank?
Yes. Each challan prints a consumer number that partner banks and payment aggregators can look up. When the parent pays, the bank calls EDUBase, the challan is marked paid and the finance ledger is updated with no manual entry.
The supported channels are HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay, and through them 1Bill and 1LINK channels. Bank collection is enabled per school and per bank, and counter payments continue alongside. A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice.
- Payments appear in Payment History and Day Wise Paid Challans
- EDUBase configures the routing with your bank and confirms test vouchers before vouchers go live
How are tests and results handled?
In Examinations & Results you define subjects, test types and grading policies once. Monthly tests, mid-term, final and any custom exam type are supported, with weightage for term totals.
Teachers enter marks on award lists per class, subject and exam, and marks SMS can be sent in the same step. Result cards print in your branding. You can hide marks in the Parents App and release them when you decide.
Examination Reports add class, subject and term views, and the Teacher Performance report compares results across teachers of the same subject.
- Class and section positions
- Date sheets and roll number slips
- Excel and print for every award list and report
How are attendance and visiting faculty handled?
Student attendance can be marked by class, in the Teacher App, by QR scan or from gate devices, and absentee SMS or WhatsApp can reach parents the same minute. QR ID cards work with the free QR Attendance App.
Many academies pay visiting teachers per lecture. Lecture-Wise Salary sets a rate card by class, section or subject, records lectures in a register, requires approval, and the salary calculation pays what was approved. The payslip shows the lectures and rate that made up the pay.
- Separate rights to record and to approve lectures
- Lecture-Wise Salary Report shows Paid or Not calculated yet
How do you get started?
During onboarding the school fills a student data Excel, and the EDUBase team uploads it and shares the login URL, institute code and admin credentials with a how-to video. Old dues and past payments can be loaded so the first challan is right.
Live online training is scheduled on request. Commercial terms are discussed directly with sales.
Academy needs and the EDUBase module that covers them
| Academy need | EDUBase module | What it does |
|---|---|---|
| Batches and enrolment | Student Management & Admissions | Enquiries, class capacity limits, batch transfer and promotion |
| Monthly fees | Fee Management & Challans | Fee plans, bulk challans, installments, family payment, receipts |
| Scheduled billing and late fees | Fee Automation | Scheduled challans, late fee, defaulter reminders with preview |
| Online and bank payment | Bank Fee Collection | Consumer number on voucher, real-time posting |
| Fee follow-up | Fee Reports & Defaulters | Defaulters by amount, family or month, Day Wise Paid Challans |
| Test results | Examinations & Results | Test types, award lists, result cards, positions |
| Attendance | Student Attendance | Register, Teacher App, QR, parent alerts |
| Visiting faculty pay | Lecture-Wise Salary | Rate card, lecture register, approval, payslip breakdown |
Related modules
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Fee Reports & Defaulters — Know what was billed, what was collected and who still owes, per class, family or month.
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Examination Reports & Teacher Performance — Class results at every angle, plus a teacher-by-teacher view of exam outcomes.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- Lecture-Wise Salary — Pay visiting faculty per lecture with a rate card, a lecture register and approval.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.