Parents apply for leave from the EDUBase Parents App, and the school approves the application under Student Leave Approval on the web portal. The owner or principal can also approve student leave from the Owner App.
How do parents send a leave application from the app?
Parents use the EDUBase Parents App, which is a free Android app. They log in with a one-time code sent to the registered mobile, so there are no shared passwords. From the app they can apply for leave for their child, and the application goes to the school.
This replaces handwritten notes in the diary and phone calls to the front office. The request reaches the school as a record that can be reviewed, approved and traced later.
- Parents apply for leave from the Parents App itself.
- Login is by a rotating one-time code, so the request comes from a verified family account.
- The same app also shows attendance, fees, marks, diary and notices, so parents do not need a second tool.
Where does the school approve student leave?
The office handles these requests under Student Leave Approval, which is part of the Daily Diary, Notices & Houses module on the web portal. It lists the leave applications that parents send from the app, and an authorised staff member approves them there.
Because the decision is made on the portal, the principal does not have to chase paper slips. Who may open this screen is controlled by user privileges, so you can give it to the office coordinator and keep other staff out.
- Open Student Leave Approval on the web portal.
- Review each application sent by a parent.
- Approve it as the school's decision.
Can the principal approve leave from a phone?
Yes. The Owner App lets the owner or principal approve student leave on the phone. The same app also handles employee leave, advance salary, increments, salary plans and diary approvals, so one place covers most routine approvals.
This is useful when you are away from your desk, or when you manage several campuses. The Owner App works across all campuses, and the web portal lets you switch campus from the top bar.
How is staff leave different from student leave?
Staff leave runs on a separate path. Employees apply from the Teacher App, and managers approve on the web or in the Owner App. This sits in Staff Management (HRM) rather than in the student modules.
A third case is a child leaving mid-day. That is handled at the gate with the Student Leave / Exit Pass in Front Desk & Visitor Management, which notes who collected the child and when.
What controls and records should a principal expect?
Leave decisions sit inside the same permission and logging system as the rest of the portal. Privileges can be set per user, per screen and per action, and a user can be limited to the campuses granted to them.
The User Logging page records who created, changed or deleted a record, with the change highlighted. If a parent later disputes a decision, you can see what was done and by whom.
- Give Student Leave Approval only to the people who should decide.
- Use campus scope so each campus office sees its own families.
- Use the Owner App for approvals when you want to decide personally.
How do you start using it?
Parents need the Parents App and a working registered mobile number. The Parent App OTP Portal lets staff look up or issue a one-time login code when the SMS does not arrive, which helps in the first weeks.
Parent App Analytics shows adoption by class and section, so you know which classes still need encouragement. EDUBase offers live online training on request, and the in-app assistant can answer how-to questions in English or Roman Urdu.
Who applies for leave, and where it is approved
| Leave type | Who applies | Where they apply | Where it is approved |
|---|---|---|---|
| Student leave | Parent | Parents App | Student Leave Approval on the web portal, or the Owner App |
| Employee leave | Staff member | Teacher App | Web portal or Owner App, by a manager |
| Mid-day exit of a student | Family at the school gate or office | Front desk | Student Leave / Exit Pass, with who collected the child and when |
Related modules
- Daily Diary, Notices & Houses — Homework diary from the Teacher App, notices to parents, complaints handling and house system.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.
- Staff Management (HRM) — Employee records, shifts, documents, letters, leave and the Teacher App login, in one place.
- Front Desk & Visitor Management — Register visitors, check them in and out at the gate, book meetings, and issue student exit passes.
- Users, Privileges & Activity Log — Give each staff member exactly the screens and actions they need, and see who changed what.
- Parents App Controls — See adoption, control what unpaid families see, and manage parent logins from the web portal.