A school ERP for Faisalabad should cover admissions, fees with bank collection, exams, attendance, HR and payroll in one cloud system. EDUBase Cloud is built in Pakistan and offers all of these, with free Android apps for parents, teachers and owners.
What should a school in Faisalabad expect from school management software?
Whether you run one private school, several campuses, a college, an academy or a madrasa, the software should replace registers and spreadsheets with one record for each child. Fees, attendance and exams should all read from that same record, so nobody retypes anything.
EDUBase Cloud is an all-in-one, cloud-hosted school management platform built in Pakistan. It covers admissions, fees and bank collection, finance, examinations, attendance, HR and payroll, communication and front desk on the web portal.
- Admissions and student records from first enquiry to leaving certificate
- Fee challans, discounts, family payments and receipts
- Exams, award lists, result cards and date sheets
- Attendance by register, QR, biometric or face
- HR, payroll and finance that post to the ledger automatically
How do fees and bank collection work for Faisalabad parents?
Fee collection is where most schools lose time. In EDUBase you define fee plans from your own fee heads, generate the month's challans for a campus, class or the whole school in one click, and collect at the counter, by family, or through the bank.
With bank fee collection, each challan prints a consumer number. The parent pays at a branch, ATM, mobile app or 1Bill/1LINK channel, the bank calls EDUBase, and the challan is marked paid with no manual entry. A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice.
The partner banks and payment services are HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay. Bank collection is enabled per school and per bank, and counter payments continue alongside it.
Can the monthly fee routine run by itself?
Yes, through Fee Automation. Once your fee policy is set, the system can create challans on a fixed date, apply the late fee after the due date, and send defaulter reminders on the day you choose.
Every automation ships switched off, previews which children would be affected before it acts, and keeps a full run history.
- Fines skip weekly offs and Holiday Calendar dates
- Reminders can go by SMS, WhatsApp, branded SMS or app
- Two defaulter definitions: everyone with a balance, or ignoring families who have paid something this month
What about exams, attendance and staff?
Examinations & Results lets you set up subjects, test types and grading once, enter marks on award lists, print branded result cards and release marks to parents when you choose, for example at PTM time.
Attendance can be taken from the class register, the Teacher App, a QR scan, a biometric terminal or a face attendance tablet. Absentee SMS or WhatsApp can go to parents straight away.
For staff, the platform covers employee records, shifts, leave, salary plans, attendance-based deductions, payslips and the signature sheet. Salaries post to finance automatically.
Which apps do parents, teachers and owners get?
EDUBase offers 4 free mobile apps on Google Play. They are Android apps.
- Parents App: attendance, fees, marks, diary, notices, leave and PTM invitations, with one-time code login
- Teachers App: attendance, diary, PTMs with voice notes, messages and payslip
- Owners App: today's P&L, attendance, collections, defaulters and approvals across campuses
- QR Attendance App: scans student and employee QR cards in real time
How are data, access and onboarding handled?
Every school has its own separate database on EDUBase's servers, with regular off-server backups and external monitoring. Staff sign in with a school code plus username, and privileges can be set per user, per screen and per action. User Logging shows who created, changed or deleted a record.
For onboarding, you fill a student data Excel and the EDUBase team uploads it. Old dues and past payments can be loaded so the first challan is right. Live help by WhatsApp group, phone and the in-app assistant runs 9:00 AM to 5:00 PM on working days.
To discuss your school's requirements, contact sales on +92 300 0148829 or write to [email protected].
What to check when comparing school ERP options for a Faisalabad school
| Criterion | Registers and spreadsheets | EDUBase Cloud |
|---|---|---|
| Fee challans | Prepared by hand each month | Generated in bulk for a campus, class or whole school, or on a schedule with Fee Automation |
| Bank payments | Parent pays, school matches slips manually | Consumer number on the voucher; bank payment posts to the challan in real time |
| Late fees and reminders | Chased manually | Automations with preview and run history |
| Attendance | Paper register | Register, Teacher App, QR, biometric or face tablet, with parent alerts |
| Exam results | Marks compiled by hand | Award lists, branded result cards, release to Parents App when you decide |
| Payroll | Calculated on paper | Salary plans, attendance-based deductions, payslips and ledger posting |
| Data isolation | Not applicable | One database per school |
| Mobile access | None | Free Android apps for parents, teachers and owners |
Related modules
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Owner Dashboard & Reports — Daily P&L, collections, attendance and strength at a glance, on the web and in the Owner App.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.