A Gujranwala school needs software that handles admissions, fee challans, bank collection, exams, attendance and payroll in one system. EDUBase Cloud is a cloud-hosted platform built in Pakistan that covers all of these, with free Android apps.
What should a Gujranwala school expect from school management software?
Most schools start with the same problems: fee registers that do not match, parents who say they have paid, marks kept in separate files, and staff attendance that is hard to verify. Good software removes these by keeping one record for each child that every department reads from.
EDUBase Cloud is an all-in-one, cloud-hosted school management platform built in Pakistan. It serves private schools, school groups and multi-campus chains, colleges, academies and tuition centres, and madaris and religious institutes with classes and fees.
- Admissions, student records and family grouping in one place
- Fee plans, monthly challans, discounts and receipts
- Bank collection that posts payments without manual entry
- Exams, result cards and attendance with parent alerts
- HR, payroll and finance fed from the same data
How does fee collection work with banks?
Fee collection is usually the first reason a school buys software. In EDUBase, each fee voucher prints a consumer number that a parent can use at a bank branch, ATM, mobile banking app or 1Bill/1LINK channel.
When the parent pays, the bank calls EDUBase in real time, the challan is marked paid and the finance ledger is updated. A challan that is already paid answers as paid to any later inquiry, so a family cannot be charged twice.
The bank and aggregator integrations are HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay. Bank collection is enabled per school and per bank, and the school can keep taking counter payments alongside. EDUBase configures the routing with your bank and confirms the bank's tests before vouchers go live.
- Real-time posting into Paid Challans and Payment History
- Family-wise payment with one receipt for siblings
- Fee Automation for scheduled challans, late fees and defaulter reminders; every automation ships switched off and previews before it acts
Can it manage exams, attendance and parent communication?
Yes. Examinations & Results lets you set up subjects, test types and grading policies, enter marks on award lists, print result cards in your branding and choose when marks become visible in the Parents App.
Attendance can be taken from the class register, the Teacher App, QR cards, biometric terminals or a face attendance tablet at the gate. Absentee SMS or WhatsApp goes out to parents, and the same alerts and reports work whichever method is used.
- Free Android apps for parents, teachers and owners, plus a free QR Attendance App
- SMS through the free SMS Sending App on your own SIM, or a branded SMS gateway
- WhatsApp through your school's own number linked by QR code
- Parent-Teacher Meetings with invitations and recorded outcomes
What about staff, payroll and accounts?
Staff Management (HRM) holds employee records, shifts, documents and leave. Employee attendance feeds the monthly salary calculation, and Payroll & Salaries produces payslips and the signature sheet.
Salaries and fee receipts post to the Finance & Accounting module automatically, which gives owners a double-entry ledger, trial balance, P&L and balance sheet without re-entering data. Payments, discounts, salary changes and admissions can require a second person's approval.
How are data, access and support handled?
Every school has its own separate database, hosted and maintained by the EDUBase team with regular backups and external monitoring. Staff sign in with a school code, username and password, and parents use a one-time code. All portal and app traffic runs over HTTPS.
The User Logging page shows who created, changed or deleted a record. For onboarding, the school fills a student data Excel and the EDUBase team uploads it; old dues and past payments can be loaded so the first challan is right.
Live support is available by WhatsApp group, phone and the in-app assistant from 9:00 AM to 5:00 PM on working days. The AI assistant, tutorial videos and documentation are available round the clock.
How should you evaluate a vendor before you decide?
Ask for a walkthrough using your own fee structure, classes and bank. Check that fees, attendance and exams read from one student record. Confirm what happens on migration day and who answers when a challan is wrong.
EDUBase counts 14+ years in Pakistan's education industry and 1000+ educational institutions, with 450,000+ students and 10,000+ teachers. Commercial terms are discussed with sales on +92 300 0148829 or [email protected].
- Test one full month: generate challans, pay one through the bank route, print the receipt
- Check approval and activity-log options for your office staff
- Ask for the training plan for your teachers and front office
Questions a Gujranwala school should ask, and how EDUBase answers them
| Need | What to check | How EDUBase handles it |
|---|---|---|
| Fee collection | Can parents pay without visiting the school? | Consumer number on every voucher for bank, ATM, app and 1Bill/1LINK channels |
| Fee follow-up | Are late fees and reminders manual? | Fee Automation with preview before apply and run history |
| Attendance | Which methods are supported? | Register, Teacher App, QR, biometric terminals and face tablets |
| Parent contact | How are parents told? | SMS, WhatsApp, branded SMS or Parents App notification |
| Exams | Can marks be held back until the PTM? | Show or hide marks in the Parents App |
| Payroll | Does attendance feed salary? | Employee attendance feeds the salary calculation |
| Accounts | Do fees and salaries reach the books? | Automatic postings to the ledger |
| Data | Is your data separate from other schools? | One database per school |
| Switching over | Can old dues be brought in? | Onboarding and data migration with first-time arrears |
Related modules
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Finance & Accounting — Chart of accounts, journals, ledgers, trial balance, P&L and balance sheet, fed by fees and payroll.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.