Choose school management software that runs admissions, fees with bank collection, exams, attendance and payroll in one cloud system. EDUBase Cloud is built in Pakistan for private schools, school groups, colleges and academies.
What should a Multan school expect from school ERP software?
A school ERP should replace the registers, spreadsheets and separate tools your office uses today. Admissions, fees, exams, attendance and staff payroll should read from the same student and employee records, so nobody retypes a child's details.
Because the software is cloud-hosted, it does not matter which city the school is in. What matters is whether the system fits how Pakistani schools collect fees, take attendance and report to parents.
- One student record shared by fees, attendance and exams
- Monthly challans generated for the whole school in one go
- Fee payment through banks that posts without manual entry
- Attendance by register, QR, biometric device or face tablet
- Parent, teacher and owner apps on Android
- Staff logins with limited rights and a record of who changed what
How does EDUBase handle fees and bank collection?
Fee Management & Challans lets you build fee plans from your own fee heads, generate monthly or installment challans in bulk, take family-wise payments and print receipts. Unpaid balances carry forward to the next challan.
With Bank Fee Collection, each voucher prints a consumer number. Parents can pay through HBL, Bank Alfalah, Meezan Bank, PayPro or KuickPay, and through them 1Bill and 1LINK channels. The bank calls EDUBase in real time, the challan is marked paid and the payment appears in Payment History. A challan that is already paid answers as paid to any later inquiry.
Bank collection is enabled per school and per bank, and counter payments continue alongside. EDUBase configures the routing with your bank and confirms the bank's tests before vouchers go live. If your school banks elsewhere, ask about it before you commit.
- Fee Automation can create challans on a fixed date and apply late fees, skipping weekly offs and Holiday Calendar dates
- Every automation ships switched off and has a preview before it acts
- Fee defaulter reminders can go by SMS, WhatsApp, branded SMS or app
Which attendance, exam and parent-communication features matter?
Student Attendance covers the class register, bulk marking, the Teacher App, QR scans and gate devices. Absentee SMS or WhatsApp can reach parents the same minute. Biometric terminals and face attendance tablets feed the same attendance tables, so reports stay consistent.
Examinations & Results handles subjects, test types, grading policies, award lists, result cards, date sheets and roll number slips. You can enter results now and release marks in the Parents App later, for example at PTM time.
The free Android apps for parents, teachers and owners give each group its own view. Parents log in with a one-time code rather than a shared password.
- SMS can be sent from the free SMS Sending App using your own SIM, or through a branded SMS gateway
- WhatsApp can be linked to the school's own number by QR code
- Notice Board and News reach the Parents App and Teacher App with read tracking
How are staff, payroll and data kept under control?
Staff Management (HRM), Employee Attendance and Payroll & Salaries cover employee records, leave, salary plans, advances and payslips. Salaries post to the Finance & Accounting module automatically. Colleges and academies that pay visiting faculty per lecture can use Lecture-Wise Salary.
Users, Privileges & Activity Log lets you give each person only the screens and actions they need. The User Logging page shows who created, changed or deleted a record. Payments, discounts, salary changes and admissions can require a second person to approve.
Every school has its own separate database on managed cloud servers. Staff sign in with a school code, username and password, and traffic runs over HTTPS. Backups and monitoring are run by the EDUBase team.
How does a Multan school get started and get help?
Onboarding & data migration works from an Excel file. You fill in the student data template, including campus and fee details. The EDUBase team uploads it, confirms with a screenshot and shares the login URL, institute code and admin credentials with a how-to video. Old dues and past payments can be loaded so the first challan is right.
Training is through live online sessions on Google Meet, scheduled on request, plus module-wise YouTube playlists and an in-app Docs page. The AI assistant answers how-to questions in English or Roman Urdu.
Live support is by WhatsApp group, phone and the in-app assistant, 9:00 AM to 5:00 PM on working days. Tutorial videos and documentation are available round the clock. Commercial terms are discussed with sales on +92 300 0148829.
What questions should you put to any vendor?
Use the same checklist for every shortlisted product and ask for a demonstration on your own fee structure, not a generic one.
- Does it support your bank, and how is the bank link tested before go-live?
- Can it load your old dues and past payments?
- Can one family pay for all siblings and get one receipt?
- Who can approve discounts and salary changes, and is the change logged?
- Is your data kept in a separate database?
- Which mobile apps exist for parents, teachers and owners, and on which platforms?
- How is support delivered, and during which hours?
Evaluation checklist for school ERP software, with what EDUBase provides
| Area | What to ask the vendor | What EDUBase provides |
|---|---|---|
| Fee collection | Can parents pay at the bank and be posted automatically? | Consumer number on the voucher; HBL, Bank Alfalah, Meezan Bank, PayPro, KuickPay, 1Bill and 1LINK channels; real-time posting |
| Fee routine | Can challans and late fees run on a schedule? | Fee Automation with preview, holiday-aware runs and run history |
| Attendance | Which capture methods are supported? | Register, Teacher App, QR cards, biometric terminals and face attendance tablets |
| Exams | Can results be held back from parents? | Show or hide marks in the Parents App; result cards in school branding |
| Mobile apps | Which apps and platforms? | Free Android apps for parents, teachers and owners, plus the QR Attendance App |
| Staff and payroll | Is payroll tied to attendance and the ledger? | Attendance-based salary calculation with ledger posting |
| Access control | Can you limit what each user sees and track changes? | Per-user, per-screen and per-action privileges; User Logging |
| Data isolation | Is your data separate from other schools? | One database per school |
| Onboarding | How is existing data moved? | Excel template loaded by the EDUBase team, including old dues and past payments |
| Support | When and how can you reach someone? | WhatsApp group, phone and in-app assistant, 9:00 AM to 5:00 PM on working days |
Related modules
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Parents App Controls — See adoption, control what unpaid families see, and manage parent logins from the web portal.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.