How does the whole fee cycle work on the EDUBase website

All of it happens on the EDUBase website — nothing is installed on the computer. On the same website you decide what a child is charged, raise the challan, and then receive the money and print the voucher. Most "fee kaise pay karni hai" questions are really a question about which of the steps below you have reached, because money can only be received against a challan that exists, and a challan can only exist for a student who has a fee plan.

Schools ask for this as "website par fee kaise pay karni hai", "fee ka poora tareeqa samajh nahi aa raha" or "koi video hai jis se staff khud seekh le". Each step below has a short video from the FEE MANAGEMENT 8.0 set on the EDUBase Cloud Support channel.

The order — it never changes

Give the student a fee plan — Admissions › Create Fee Plans. Until this exists the child owes nothing. 📺 HOW CREATE STUDENT FEE PLAN — https://youtu.be/125XCa2eaWQ
Check or change what the plan charges — Admissions › View/Edit Fee Plans. 📺 HOW USE VIEW EDIT FEE PLAN — https://youtu.be/omSlE7CW9PU
Raise the fees for a new year — the increment is applied on the fee plan, not typed on to each challan. 📺 STUDENT FEE INCREMENT THROUGH FEE PLAN — https://youtu.be/Wxgoh92Huko
Generate the challan for the month — Admissions › Generate Challan. Nothing is owed, and nothing appears on any fee report, until this is run. 📺 HOW GENERATE FIRST & REGULAR FEE CHALLAN — https://youtu.be/vewxGStCKSE
Receive the money and print the voucher — Admissions › Pay or Print Fee Challans, on the same website, at the counter. 📺 HOW PAY & PRINT FEE CHALLAN — https://youtu.be/a_i5SRr48XM

Where schools get stuck

"The child's fee is not showing." Step 1 or step 4 has not been done for that child
"The month is not there when I try to submit the payment." Step 4 has not been run for that month, so there is nothing to pay against
"The amount on the challan is wrong." Fix the plan (step 2), delete that month's unpaid challan and generate it again (a month is never generated twice while its challan exists), or adjust the challan on Admissions › Add Amount in Generated Challan

Each of these has its own article with the screen-by-screen steps; the videos above are for staff who would rather be shown once and then do it themselves.

How does the whole fee cycle work on the EDUBase website, and where do I learn each step — fee plan, generate challan, then pay and print it?

The order — it never changes

Where schools get stuck

More videos from the fee-management set

See EDUBase running on your own school's data.