Admissions › Add Amount in Generated Challans lets you put an extra amount — a Summer Pack, a trip charge, a book set — onto challans that already exist, or take an amount off them. Its Select Particular dropdown is not a fixed list: it is exactly your school's list of fee heads from Core › Fee Particulars. If the head you want is not in the dropdown, it does not exist yet as a fee particular. You add it yourself; support does not need to do it.
Steps
- Go to Core › Fee Particulars and add the head (letters, numbers and spaces only, up to 50 characters, not already in the list). Save.
- Go back to Admissions › Add Amount in Generated Challans — reload the page if you had it open, the dropdown is remembered for the day.
- Pick the head under Select Particular, choose Increase or Decrease, Absolute amount or Percentage, type the amount.
- Tick the challans in the grid that should get it, then press the add button. The button stays disabled until a head, an amount, the amount type and at least one challan are all chosen.
The amount lands on each ticked challan under that head, and the challan total moves by that much. It touches only the challans you ticked — nothing is written to the student's fee plan, so next month's challan is unaffected. A percentage is capped at 100, and a Decrease can never take off more than is still unpaid under that head on that challan.
"Can I make a challan for the paper fund only?" — no; add it to the month's challan
A challan cannot be generated for one extra head alone (paper fund, exam charges…) without the tuition fee — challans are generated from the fee plan month by month, so a separate paper-fund-only challan, or a print that shows only the paper fund, is not possible.
Do it this way instead:
- Settings first. If Paper Fund is not yet a head, add it on Core › Fee Particulars (steps above).
- Generate the month's challans as usual (Admissions › Generate Challan), if they are not generated yet.
- Open Admissions › Add Amount in Generated Challan, filter the grid to that challan month (for example September) and to the class — or leave the whole institute — tick the challans, pick Paper Fund under Select Particular, type the amount and add it.
The paper fund is now a line on that month's challan and is paid with it.
When to attach the head to a fee plan instead
Add Amount is for a one-off. If the charge should come every month, or on every new challan for a class, do not add it by hand each time — tick the head into the fee plan on Core › Fee Particulars in Fee Plan List and give it an amount and months on Core › Particulars Amount and Repeating Months. Then it generates with the challan.
Common confusion
"I added the head but it is still not in the dropdown." The dropdown was loaded before you created the head. Reload the Add Amount page.
"I want to rename an existing head rather than add one." That is also Core › Fee Particulars — see the article on adding, renaming and deleting fee heads. The four built-in heads (Tuition Fee, Admission Fee, Attendance Fine, Late Fee Fine) cannot be renamed.
Watch
📺 ADD AMOUNT IN GENERATED CHALLAN — https://youtu.be/09XKLdPX2vc