Where the reason is written
The reason is saved at the moment you move a student out of Currently Enrolled.
One student:
- Open Admissions › Manage Students, find the student and open Update.
- Under Current Status choose Left (or Expelled, Suspended, Graduated).
- A red Reason box appears. Pick Relocation, Fee issues, Other school, Struck off (non-payment), or Other and type the reason in your own words.
- Fill the Date of Leaving and press Update. The button stays grey until a reason is chosen.
Many students at once:
- In Manage Students or All Students, tick the students and press Bulk Edit.
- Choose the new status under Select Status.
- Type the reason in Reason/Notes (up to 120 characters) and press Update. The same reason is saved for every selected student.
Where you see it
Open Reports › Inactive Student Report and pick the dates. The Left Reason column sits next to Status. A preset shows by its name (for example Fee issues); a typed reason shows exactly as written. Type a word in the column's filter to find, say, every student who left for another school. The column is included in the PDF and Excel export.
Good to know
- Students marked before a reason was asked for show -. To add one, open the student's Update, keep the status, choose a reason and save.
- Before 24 September 2026 the Bulk Edit Reason/Notes box was not saved, so reasons typed there earlier are not on the record.
- If you had already arranged the report's columns, the new column still appears. Hide it from the grid settings gear if you do not need it.