Choose school management software for Peshawar by checking that it covers admissions, fees with bank collection, attendance, exams and payroll in one system. EDUBase Cloud, built in Pakistan, offers these modules for private schools, colleges and school groups.
What should a Peshawar school look for in school ERP software?
A school ERP should replace registers and spreadsheets with one set of records. The child admitted in the front office should be the same child the fee office, the exam department and the attendance teacher see.
Directors in Peshawar and across KPK usually judge a system on a few daily questions: how much came in today, which families are behind, who was absent, and whether salaries are right.
- One student record shared by admissions, fees, attendance and exams
- Fee challans that carry forward old dues and can be paid at a bank
- Attendance that alerts parents the same day
- Result cards in the school's own branding
- Staff attendance that feeds payroll
- Clear records of who changed what
Which modules does EDUBase offer for a school in KPK?
EDUBase Cloud is an all-in-one, cloud-hosted school management platform built in Pakistan. It covers admissions, fees and bank collection, finance, examinations, attendance, HR and payroll, communication and front desk on the web portal.
It also provides free Android apps for parents, teachers and owners, and an AI assistant that speaks the staff's language. The portal has 190+ screens.
- Student Management & Admissions: enquiries, approvals, class capacity limits and family grouping
- Fee Management & Challans: fee plans, bulk challans, discounts with approval, family-wise payment
- Fee Automation: scheduled challans, late fees and defaulter reminders, switched off until you enable them
- Examinations & Results: award lists, grading policies, result cards, date sheets
- Employee Attendance and Payroll & Salaries: attendance-based deductions, payslips, ledger posting
How does fee collection work for families who pay at a bank?
Each challan prints a consumer number. A parent can use it at a branch, ATM, mobile app or 1Bill/1LINK channel. When the bank confirms payment, EDUBase marks the challan paid and the payment appears in Payment History and Day Wise Paid Challans.
The partner banks and aggregators in the fee sheet are HBL, Bank Alfalah, Meezan Bank, PayPro and KuickPay. Bank collection is enabled per school and per bank, and counter payments continue alongside it. EDUBase configures the routing with the school's bank and confirms the bank's tests before vouchers go live.
- A challan that is already paid answers as paid to any later inquiry
- Fee Automation previews which children would be affected before it charges anything
- Fee defaulters can be listed and reminded by SMS or WhatsApp
How are attendance, parents and staff handled?
Attendance can be taken from the class register, the Teacher App, a QR scan, a biometric terminal or a face attendance tablet at the gate. Absentee SMS or WhatsApp goes to parents, and the Owner App lists today's absentees.
Parents use the free Parents App to follow attendance, fees, marks, diary and notices. They log in with a one-time code, so there are no shared passwords. Staff attendance feeds the salary calculation, and the month can be locked once salaries are done.
- QR Attendance App for student and employee QR cards
- Geo-location attendance for staff inside a campus radius
- Face Attendance Gates screen to name and monitor each gate
How are data, access and hosting managed?
EDUBase hosts and maintains the system. Every school has its own separate database, so records are never mixed with another school's. Staff sign in with a school code, a username and a password, and all portal and app traffic runs over HTTPS.
Privileges can be set per user, per screen and per action, with campus scope for multi-campus groups. The User Logging page shows who created, changed or deleted a record, and a daily summary reaches the owner.
- Regular off-server backups and external monitoring with alerts
- Approvals for payments, discounts, salary changes and admissions
- Revocable device credentials for tablets and sender phones
How does a school move from registers and start using the system?
During onboarding the school fills in a student data Excel with campus and fee details. The EDUBase team uploads it, confirms with a screenshot and shares the login URL, institute code and admin credentials with a how-to video. Old dues and past payments can be loaded so the first challan is right.
Training is by live online sessions on Google Meet, module-wise YouTube playlists, an in-app Docs page and the AI assistant, which understands English and Roman Urdu. Live support runs 9:00 AM to 5:00 PM on working days by WhatsApp group, phone and in-app assistant. For commercial terms, speak to sales.
Criteria for comparing school management software, and how EDUBase covers each
| Criterion | What to check | How EDUBase covers it |
|---|---|---|
| Fee collection | Bank payments post without manual entry | Consumer number on the voucher; real-time posting; HBL, Bank Alfalah, Meezan Bank, PayPro, KuickPay |
| Fee follow-up | Late fees and reminders run on schedule | Fee Automation with preview and run history; ships switched off |
| Attendance | Several capture methods and parent alerts | Register, Teacher App, QR, biometric terminals, face tablets |
| Exams | Grading policy, result cards, release control | Examinations & Results with show or hide marks in the Parents App |
| Payroll | Attendance-based pay and approvals | Payroll & Salaries with approvals, payslips and ledger posting |
| Parent access | Mobile app and safe login | Free Android Parents App, one-time code login |
| Data isolation | Where each school's records sit | One database per school |
| Migration | How existing student data and dues move in | Excel onboarding by the EDUBase team, plus old dues and past payments |
| Support and training | Live help and self-service | Support 9:00 AM to 5:00 PM on working days; AI assistant, videos and Docs always available |
Related modules
- Student Management & Admissions — Every student record, from first enquiry to leaving certificate, in one place.
- Fee Management & Challans — Fee plans, monthly challans, discounts, family payments and receipts, without spreadsheets.
- Fee Automation — Let the system generate challans, apply late fees and chase defaulters on schedule.
- Bank Fee Collection — Parents pay at the bank, in their banking app or at a kiosk; EDUBase posts it automatically.
- Examinations & Results — From subjects and grading policy to award lists, result cards and date sheets.
- Student Attendance — Mark attendance from the class register, the Teacher App, a QR scan or a gate device, and tell parents instantly.
- QR, Biometric & Geo Attendance — Automatic in/out marking from QR cards, biometric machines and phone location.
- Payroll & Salaries — Salary plans, allowances, deductions, approvals, payslips and salary sheets, posted to the ledger.
- Parents App Controls — See adoption, control what unpaid families see, and manage parent logins from the web portal.
- Cloud Hosting, Backups & Data Isolation — Your school's data in its own database, on managed cloud servers, backed up and monitored.
- School Setup & Multi-Campus — Campuses, classes, sections, sessions, academic year and reference lists, set once and reused everywhere.
- Bulk Data Import & Onboarding Tools — Move from registers or another system by Excel: students, fee plans, old dues and past payments.