Go to Admissions › Student Wise Fee Status. Pick the month and it lists every student with their fee status, and shows the counts on cards at the top: Total Strength, Paid, Partially Paid, Unpaid and No Challan Generated.
Every other fee screen starts from the challans. This one starts from the children, which is why it is the screen for class mein kitne students ne fees di aur kitnon ne nahi — of my 30 Playgroup students, how many have paid and how many have not.
Steps
- Go to Admissions › Student Wise Fee Status
- Press This month (or Last month, or set your own From and To dates)
- Narrow it with Campus, Class, Section if you want one class only
- Press Apply
- Click any card to list just those students; click a student to see their challans and receipts
What each card counts
For each student the screen adds up all their challans in the months you chose, then puts them in exactly one card:
- Paid — what was received plus any discount covers the whole amount; nothing is owing
- Partially Paid — some money has come in, something is still owing
- Unpaid — a challan exists and nothing at all has been received or waived
- No Challan Generated — the student is on the roll but has no challan for those months
The four always add up to Total Strength. If they ever do not, that is a fault — tell EDUBase support.
The number no other report can show you
No Challan Generated. A student with no challan does not appear on any report built from challans, so a school can close a month believing everyone was billed. On one real school we measured 2,101 enrolled students and 1,940 July challans — 161 children had never been billed. Check this card every month, straight after you generate challans.
Two things about "Paid"
- A challan waived in full by discount counts as Paid, because the family owes nothing. It is not cash, so the screen also shows how many were settled by discount alone — read that before you report a collection figure.
- A payment counts the moment it is recorded, even if your school uses payment approval and it has not been approved yet. That is how Pay/Print Fee Challans counts it too, so the two never disagree. The amount still awaiting approval is shown separately.
Total Strength — three choices
- Currently enrolled students (default) — the same set the other fee screens count, so your numbers cross-check against them
- On the roll at period end — who was actually on the roll on the last day of the period. Use this for a past month: "currently enrolled" is today's answer, so a July report opened in September moves every time somebody joins or leaves
- Only students who were billed — just the children with a challan, for reconciling against a money report
A student who was billed and has since left is still listed, marked off roll, because they still owe the money. If that count is large, leaving dates have probably been entered for students the school is still billing — worth reconciling.
Nobody can see it until you grant it
It is a controlled screen and starts with nobody holding it. Go to Admin › Users & Privileges and tick Admission :: Student Wise Fee Status Report for the staff who should have it. Think before you do — it names every child next to what their family owes, and it exports to a spreadsheet.
How it differs from the other fee screens
- Fee Defaulters answers who owes money. This answers how many children are in each state, including the ones with no challan.
- Finance › Fee Audit Report groups by the class each challan carried when it was generated, so a past year never moves. This screen shows each student under the class they are in today. The two are meant to differ for anyone promoted or transferred.
- Day Wise Paid Challans answers what did we collect on these dates. This answers which month's fee is settled, whenever the money arrived.