What this is for
A school pays a monthly salary. A college or an academy often does not — a visiting lecturer is paid for the lectures they actually delivered, at a rate that may differ between an Intermediate period and a BS period. Lecture-wise salary is that second arrangement.
It is a per-person setting. One institute can pay most of its staff a monthly salary and a handful of visiting faculty per lecture, in the same payroll run, on the same screens.
🔴 It is not the same as "Lecture Based Incentive"
The salary plan has an older tick called Lecture Based Incentive. That one adds a flat amount per lecture on top of a fixed salary, and attendance deductions still apply. Lecture-wise salary replaces the salary: the lectures are the pay.
If both are ticked for the same person, lecture-wise salary wins and the incentive is ignored — but untick one of them anyway, so the plan says what it means.
The four steps
- Switch the teacher over. HRM › Salary › Update Salary Plan → tick Pay this person per lecture and set a default rate per lecture. Until this is ticked, nothing on the other screens affects anybody's pay.
- Set rates, if they differ. HRM › Salary › Lecture Rates. Skip this entirely if every lecture is worth the same — the default rate covers it.
- Record the lectures and approve them. HRM › Salary › Lecture Register. Only approved lectures are paid.
- Calculate the salary as usual. HRM › Salary › Calculate/Generate Salary, then Pay/Print Salary. There is no separate lecture payroll.
What happens to allowances and attendance
- By default the earnings on the salary plan are not paid to a lecture-wise person — the lectures are the whole salary. Tick Also pay the earnings above if the person gets, say, a conveyance allowance as well.
-
By default attendance deductions DO apply, exactly as they do to
a monthly salary — they follow the Attendance based deduction tick on the
Calculate Salary screen and the absence rules on the person's own salary plan.
A rule written as a percentage is a percentage of a day's pay, and for a
lecture-wise person a day's pay is worked out from this month's lecture earnings,
not from a plan salary they are not receiving. A rule written as a fixed amount is
deducted as written.
Decide whether you want this. A lecture that was not delivered is already missing from the register and already not paid, so an absence fine on top of it charges the same absence twice. Set the acronym's Allowed count on the salary plan, or its deduction to 0, for anybody that should not happen to. A lecture that was not delivered is already not in the register and already not paid; fining the same absence again charges twice for it. You can turn it back on per person. - The All Present bonus is not paid when the plan's earnings are not being paid — the bonus is a slice of those earnings.
Why a total can look too small
There are only three reasons, and the Calculate Salary screen names whichever one applies:
- Lectures still waiting for approval. They are not counted. Approve them and calculate again.
- Approved lectures with no rate. They are counted at zero. Add a rate, or set a default rate on the salary plan.
- Lectures already paid. If a salary was generated for that month already, those lectures are locked and are never paid a second time.
Privileges
Four separate privileges, granted in Admin › Users & Privileges: HRM › Lecture Rates, Lecture Register, Lecture Approval and Lecture Salary Report. They start held by nobody, so grant them before asking staff to use the screens.
🔴 Recording lectures and approving them are deliberately different privileges. Approval is the only check between an entry and a payment; if the same person can do both, they can set their own pay.