Employee grid columns
Open HRM → Manage Employees → Grid Settings to choose visible columns. In New Layout, opening Grid Settings switches from the simplified preset to your saved custom grid. Tick or untick columns and Save. Your choices remain after reload. Show fewer columns restores the simplified preset. If switching cannot be saved, an error is shown and the editor stays closed; retry when connected.
Where to set it
HRM › Manage Employees → open the employee → Status. Choose Left, Suspended, Deceased, Retired, Terminated or Resignation — not only a leaving date.
What happens
- The Teacher App Active tick is turned off automatically. They cannot log in to the Teacher App.
- They disappear from HRM › Calculate / Generate Salaries (only Active staff are listed).
- They do not receive Teacher App, SMS or WhatsApp salary notifications — including Pay / Print and Partial Pay — even if a leftover unpaid salary row still exists for an earlier month.
If they still got a message
Check the Status column, not only Leaving Date. A past leaving date with Status still Active keeps them on payroll and on notifications. Set Status to Left.
An employee marked Left or inactive in HRM also loses access to a linked EMS login immediately. A school administrator can review the link under Admin → Users & Privileges. See Link an EMS login to an HRM employee.
Status and Leaving Date
An Active employee must have a blank Leaving Date. To record a departure, open HRM → Manage Employees → Update, choose the correct inactive Status and enter the Leaving Date. A date never changes Status automatically. Saving an Active employee with a Leaving Date shows a validation message; clear the date or select the intended inactive status. When an employee rejoins, choose Active and clear the old Leaving Date before saving. New employees are created Active with no Leaving Date. Existing historical records are kept; this change does not automatically deactivate anyone.