Start with your private Inbox
Open General → Task Studio → Private Inbox. Record up to three minutes, or type a note, and save it privately. A recording or note is not a task. Preparing with AI suggests items for review; it never assigns staff or chooses a final due time for you. Your original voice, transcript and note remain visible only to you.
Review and confirm
Review each goal or task, its campus, title, priority, one assignee and optional due time. You may create a goal without tasks. Shared goals need Manage Goals access. Assigning another person needs Assign Staff access and that person’s campus eligibility. Confirm saves only the reviewed items. A failed save retains your draft; refresh changed records before retrying.
Follow the work
My Tasks shows work assigned to you. Authors and permitted shared-goal managers can manage their authorized tasks through Assignments. A current assignee can update progress; a former assignee loses access after reassignment. Open a task to read its history. Complete or cancel active work before archiving its goal. Original source notes never appear in a task shared with someone else.
Mobile and reminders
Owner App and Teacher App → Task Studio use the same school work. In Owner App, choose the campus in the header before capture or saving; resolve unsaved work before switching campus. My reminders contains individual assignment and due updates. These are private task updates, not campus notices. Finishing, cancelling, changing a due time or reassigning work cancels stale reminders.
Limits and availability
The school’s monthly AI allowance is 600 audio minutes and US$5. A failed paid attempt can use allowance. Manual tasks stay available without AI. Saved device drafts expire after seven days and are scoped to the current school and login. EDUBase controls availability from Feature Rollout. This feature ships switched off for every school; switching it off retains saved history.