One list, used by four screens. It ships with 22 sensible defaults — change them to whatever your school actually calls these places.
Renaming is safe
Each visit stores the office name as it was at the time. Renaming "Accounts / Fee Office" to "Bursary" in March does not retitle February's visits, and last term's report keeps saying what it said. Change names whenever they are wrong.
🔴 Removing is not the same as renaming
An office that has already been used cannot be deleted — pressing Remove deactivates it instead, and EDUBase tells you so. A deactivated office disappears from every picker straight away and stays readable on the visits that used it. That is how you retire one.
An office nobody has used yet is deleted outright, because there is no history to protect.
Department
Optional, and worth filling in: the visitor report can be narrowed by department, which is how a head of section asks "who came to see my people last month".
Campus
Leave it as "All campuses" unless the office genuinely exists on one site only. A single-campus school never has to think about this.