Class and section positions have always been worked out from total marks across whatever was examined. That quietly rewards sitting fewer papers: a student who was examined in three subjects can out-total a student who sat and passed five, and take the class position. Exclude Failed Students is the tick box that stops it.
Where it is
Exam & Attendance → Examination Reports → Advanced Filters, near the bottom of the panel, underneath Old Classes Data. It is off until you tick it, and leaving it off changes nothing whatsoever — your existing positions stay exactly as they are.
Do not confuse it with Result Type at the top of the same panel. That one decides which children the report covers; this one decides who is eligible for a position. They compose, and either can be used without the other.
What it does when it is on
- A student who fails any subject is left out of the ranking — class positions and section positions both. 1st, 2nd and 3rd are worked out among the students who passed everything.
- They still appear on the report, with all their marks. They are not hidden and nothing is deleted; their position cell simply reads ---.
- The students above them close the gap. If the child who was 4th is excluded, the child who was 5th becomes 4th.
- Their result card gains a "Subjects Not Cleared" block at the bottom, listing every subject they failed with the passing marks beside the marks they got.
What counts as failing a subject
A subject is failed when the marks obtained across the exams in your date range come to less than the pass mark, as a percentage of what that subject was worth. A few details worth knowing:
- Being absent counts. A paper missed scores zero, so it fails, and the block shows not present beside the subject.
- Subjects worth no marks are ignored, so an award list that has been created but not marked yet does not fail the whole class.
- Graded-only subjects are ignored — conduct and similar subjects that carry a grade rather than marks never counted towards positions and do not count here either.
🔴 Where "Passing Marks" comes from — read this one
EDUBase does not have a passing mark per subject, and never has. There is no field for one on a subject, and none on a grading policy — a grading policy only describes which percentage earns which grade. The only pass mark in the product is a single school-level percentage with optional per-class overrides, set in Exam & Attendance → Teacher Performance → Pass Mark.
So the Passing Marks figure printed against each failed subject is worked out, not looked up:
passing marks = the subject's total marks × your pass mark ÷ 100
A subject out of 100 with a 40% pass mark shows 40; the same subject out of 50 shows 20. The note under the block says this on every card, so nobody mistakes it for a number your school typed in.
If you have never set a pass mark
The report still runs, using a built-in 40% — and it says so, in the block on the card and on the report itself. That warning is there because a pass mark you did not choose is a pass mark you should look at before you print result cards from it. Set yours in Exam & Attendance → Teacher Performance → Pass Mark, where you can also give an individual class its own figure (a board class passing at 33 while your junior classes pass at 40).
Changing the pass mark re-scores history, because pass and fail are worked out when you run the report and are never stored. That is deliberate: correcting a wrong number fixes every report at once. It also means the same exam can rank differently after you change it, so change it once and tell your staff.
Things to check before you print
- Your date range and test types decide who fails. A range covering two years asks a student to have passed everything across both. If you want one term's positions, set one term's dates.
- Look at how many were excluded before you print a merit list. If most of the class lost its position, the pass mark or the date range is usually the reason, not the class.
- It is a report option, not a school setting. It is not saved for next time — tick it on the run where you want it.