How do I mark a student who has left the school as Left or inactive — and should I delete or remove the student's data instead?

A child who has left the school (school chhor gaya) is not deleted. To close the record (record band karna) you change their Current Status from Currently Enrolled to Left and give a Date of Leaving. The record, the fee history, the results and the family link all stay; the child simply drops out of the enrolled lists. That is what "inactive" means in EDUBase. Schools ask for it as record band karna or leaving date kahan lagti hai — both are done here.

Steps — one student (ek bachay ko Left mark karna)

1. Open Admissions › Manage Students and find the child
2. Click the cog at the end of the row → Update
3. Under Office Information, set Current Status to Left (or Graduated, Expelled, Suspended, Duplicate Record — all of these count as inactive)
4. A Date of Leaving box appears, filled with today — change it if the child left earlier
5. Press Update and Go Back

Steps — many students at once (a whole class together)

1. In Manage Students, tick the students (a whole class if you filter first)
2. Press Bulk Edit
3. Set Date of Status Update (this becomes their leaving date) and Select Status → Left
4. Press Update

The Reason/Notes box on the bulk screen is not saved anywhere; if you need the reason on file, write it in the child's Notes field on the update form.

What changes after a student is Left

• They leave Manage Students (it lists only Currently Enrolled), attendance lists, class strength and challan generation
• Their challans, payments and fee plan remain and are still worked from Extras › Students Not Currently Enrolled — Pay or Print Fee Challans, Paid Challans, Payment History, View/Edit Fee Plans; unpaid dues do not vanish
• Siblings keep the family number; the family challan print includes only children still enrolled
• The Parents App lists enrolled children only, so the child drops off the parent's app
• If you tick Send SMS on the update form before saving, the parent gets the Left/Expelled Student SMS
• User Logging records the change as Critical (who, when, old → new status), and the row's Change Log shows it too

Delete only removes a record that should never have existed

When a school wants a student's data removed (record hatana), the answer is almost always: mark them Left. Delete in the row cog asks for confirmation and then erases the record for good — it is not reversible. EDUBase refuses it for any student who has a fee plan: you see "Can't delete the student that have feeplan OR Student not found!". So a child who was admitted and billed cannot be deleted. Delete is for a wrongly created record with no fee plan; a duplicate admission is kept and marked Duplicate Record instead. Delete also needs the delete right on Manage Students — greyed out without it.

Seeing left students later

Everybody marked inactive appears in the Inactive Student Report (the Inactive Students Report button on the Dashboard), by leaving date, with their arrears. Extras › All Students shows every status; turn on the Current Status column from the grid settings gear to filter it. To bring a child back, see students-002.

📺 Watch: HOW ACTIVE/INACTIVE STUDENTS — https://youtu.be/fCxkL_LjZDs 📺 Watch: How Check Left Students Detail with Date Duration — https://youtu.be/GYKXFuU5MhU