The reason is written when you change the student's status away from Currently Enrolled, and it shows in the Left Reason column of the Inactive Student Report.
One student — Update Student
- Open Admissions › Manage Students, find the student and open Update
- Under Current Status choose Left (or Expelled, Suspended, Graduated)
- A red Reason box appears — pick Relocation, Fee issues, Other school, Struck off (non-payment), or Other and type the reason in your own words
- Fill the Date of Leaving and press Update
The Update button stays grey until a reason is chosen.
Many students — Bulk Update
- In Manage Students (or All Students) tick the students and press Bulk Edit
- Choose the new status under Select Status
- Type the reason in Reason/Notes (up to 120 characters) and press Update
The same reason is saved for every selected student.
Seeing it in the report
Open Reports › Inactive Student Report, pick the dates, and read the Left Reason column next to Status. A preset shows as its name (Fee issues); a typed reason shows exactly as written. You can filter the column by typing a word, and it is included in the PDF and Excel export.
Good to know
- Students who left before a reason was asked for show - in the column. To add one, open the student's Update, keep the status as it is, choose a reason and save
- Before 24 Sep 2026 the Bulk Update Reason/Notes box was not saved — reasons typed there before that date are not on the record
- If you had already arranged the report's columns, the new column still appears; hide it from the grid settings gear if you do not want it